AP Specialist

Profile Summary

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to support the timely and accurate processing of supplier invoices and payments. This role is responsible for managing invoice approvals, resolving discrepancies, preparing payment batches and reports, reconciling vendor accounts, and ensuring compliance with company policies and SOX requirements. The ideal candidate is proactive, analytical, and able to collaborate effectively with internal teams and external suppliers.

Job Details

• Work-from-home
• Monday to Friday, 3:00 PM to 12:00 AM PHT
• Will observe PH Holidays

Responsibilities

• Ensure timely, proficient, and accurate processing of supplier invoices, credit memos, and other documents and their subsequent payment
• Receive and review invoices for appropriate documentation and approval to pay
• Assist manager with researching, correcting, and resolving invoice discrepancies and timely provide requested information to business owners and management as needed
• Handle invoice processing exceptions by liaising with suppliers or internal departments for resolution (payment approval, goods receipt, etc.)
• Assist Procurement with resolution of problems
• Process and prepare weekly payment batches and related back-up documentation
• Prepare weekly payment report
• Work from other management reports as required to resolve invoice processing issues
• Manage Outlook mailboxes of invoices received, and inquiries submitted for distribution to appropriate processors or work for resolution
• Submit unvouchered invoices for accrual at month end close
• Prepare analysis of accounts as required and reconcile vendor statements
• Process supplier maintenance change requests as needed
• Review error report for automated transaction
• Review on hold invoice and reach out to requester for resolution
• Perform duties within Sarbanes-Oxley compliance
• Other duties as assigned.

Qualifications

• Some higher level schooling, accounting degree a plus
• 5+ years Accounts Payable work experience; experience in Oracle Payables a plus
• Basic accounting knowledge, including debits, credits, and G/L account coding required
• Must have strong organization, communication, and multi-tasking skills with an ability to prioritize tasks and work well in a fast-paced environment
• Attention to detail with emphasis on accuracy and quality to minimize risk of errors or fraud
• Proficient in Microsoft Excel, Word, and Outlook
• Excellent customer service skills required
• Ability to work extra hours as required
• Ability to make and act upon sound, independent judgment within prescribed parameters
• Outstanding interpersonal skills are required; ability to effectively deal with range of personalities and hierarchy within company; must be professional, diplomatic, and tactful