Executive Assistant

Who we are!

• Speer Technologies is a dynamic technology hub based in Toronto, partnered with some of the largest technology incubators in the Greater Toronto Area. We are a team of passionate innovators and open-minded thinkers, dedicated to building groundbreaking technologies. Our products are on the path to receiving provisional patents, with partnerships spanning Italy, Germany, California, and France.
• As a startup, we thrive on creativity, collaboration, and the drive to push boundaries. Our fast-paced environment offers exposure to a variety of programming languages, software, and work environments, ensuring a rich learning experience. We provide ample opportunities for personal and professional growth, all while fostering an inclusive and barrier-free workplace.
• Speer is an equal opportunity employer and is committed to providing an inclusive and barrier-free recruitment process. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process.
• Please advise Speer of any accommodations you may require to ensure your equal participation in the recruitment and selection process. Information received relating to accommodation measures will be addressed confidentially.

Why Speer Technologies?

• Direct exposure to C-suite leadership in a high-impact support role
• Fast-paced environment where priorities evolve quickly
• Opportunity to grow alongside a scaling technology company
• Work at the intersection of operations, communication, and strategy
• Inclusive and collaborative culture.

Role Overview

We're looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate - spanning calendar management, inbox coordination, cross-team communication, and day-to-day operational support for C-suite leadership.

This is a hybrid role based in Toronto, ON, balancing remote flexibility with regular in-office attendance to support meetings, coordination, and team collaboration.

You'll serve as a central point of contact for leadership - keeping executives organized, informed, and focused on what matters most, while ensuring communication flows clearly across the organization.

Key Responsibilities

Executive Support

• Own complex executive calendars, proactively managing scheduling priorities and resolving conflicts
• Monitor, organize, and draft responses across executive email inboxes
• Coordinate meetings, set agendas, and track follow-up actions with internal and external stakeholders
• Relay information and communications clearly between executives and their teams
• Prepare briefing materials, meeting summaries, and supporting documents for leadership discussions
• Assist with travel coordination and logistics as needed

Operational Coordination

• Track action items and follow-ups arising from executive meetings and conversations
• Partner with teams to maintain alignment on priorities and upcoming deadlines
• Handle sensitive and confidential information with professionalism and care
• Support reporting, documentation, and operational visibility for leadership

Cross-Functional Communication

• Coordinate with operations, product, and business teams on executive requests and priorities
• Assist with presentations, internal communications, and leadership updates
• Help maintain consistent and clear communication across departments

Skills & Qualifications

• 3+ years of Executive Assistant experience, ideally supporting senior or C-suite leaders
• Proven ability to manage complex calendars and executive communications in a fast-paced environment
• Proficiency with Google Workspace, Microsoft Office, and Slack
• Strong written communication skills and a polished, professional presence
• High degree of discretion when handling confidential information
• Excellent organizational, multitasking, and prioritization abilities
• Comfortable picking up new tools and adapting to evolving systems
• Calm, proactive, and solution-oriented - especially under pressure

Job Details

• Job Type: Full-Time
• Compensation: $45,000 - $70,000 per year
• Schedule: Monday to Friday | 8-hour shifts | Overtime as required
• Location: Hybrid - Toronto, ON (recurring in-office attendance required)

Benefits

• Dental care
• Paid time off
• Vision care
• Wellness program