Manager - Payroll

About Spyne

Spyne is building the AI operating system for automotive retail. We started with visual merchandising, expanded into conversational AI, and are now putting AI agents across the dealership so dealers move inventory faster, respond to buyers instantly and run more of their operation with AI. Founded by operators from Amazon, Cox and OYO, Spyne has grown 30x in under 3 years and powers 1,500+ dealerships across the US. We're backed by Accel, Vertex Ventures and Storm Ventures.

What we're building:

• Studio AI (Visual Agents): turns a smartphone capture into a complete, publish-ready listing, so cars reach the website faster.
• Vini AI (Conversational Agents): answers every call, chat and text across sales and service, and writes outcomes back into the dealer's DMS and CRM. We’re building a family of agents for recall, receptionist, reputation, acquisition, sales and service, built for dealers to try and turn on themselves.
• AI Contact Service: Vini at the core with a human BDC team around it, delivering the outcomes dealers expect from an in-house BDC.
• DealerOS: the layer that brings it all together. It sits above the dealer's existing software (DMS, CRM, inventory, website, service) and runs agents across the vehicle journey, from sourcing to sale to service.

Spyne is emerging as one of the category leaders redefining how dealerships operate in the AI era. See DealerOS in action: https://www.youtube.com/watch?v=gjehUZhJi3k

Role snapshot

We are looking for a hands-on and detail-oriented Manager - Payroll & HR Operations who can independently manage end-to-end payroll, HRMS administration, statutory compliance, and employee lifecycle operations. The ideal candidate should have strong working knowledge of Indian payroll regulations, hands-on experience with Keka, and the ability to build efficient, accurate, and scalable HR operations.

Experience with US payroll and Rippling will be a significant advantage.

Key Responsibilities

1. End-to-End Payroll Management

• Own and manage the complete monthly payroll cycle, ensuring 100% accuracy and timely salary disbursement.
• Consolidate, validate, and process payroll inputs, including attendance, leave, LOP, new joiners, exits, salary revisions, arrears, incentives, bonuses, reimbursements, and variable pay.
• Manage salary structures, CTC breakups, deductions, reimbursements, tax calculations, and other payroll components.
• Process full and final settlements, including notice pay, leave encashment, recoveries, and other applicable components.
• Coordinate with Finance for payroll approvals, salary disbursement, payroll accounting, provisions, and monthly reconciliations.
• Ensure accurate generation and distribution of payslips and payroll reports.
• Identify payroll discrepancies, investigate root causes, and ensure timely resolution.

2. Statutory Compliance & Taxation

• Ensure end-to-end compliance with applicable Indian labour laws and payroll-related statutory requirements.
• Manage PF, ESIC, Professional Tax, Labour Welfare Fund, TDS, gratuity, bonus, and other applicable statutory deductions and contributions.
• Oversee monthly, quarterly, and annual statutory filings, challans, remittances, and returns within prescribed timelines.
• Manage employee tax declarations, investment proofs, tax computations, Form 16, and year-end tax-related activities.
• Coordinate with consultants, auditors, and statutory authorities wherever required.
• Maintain an updated compliance calendar and ensure audit readiness with accurate documentation and records.
• Stay updated on changes in payroll regulations, taxation, and labour laws and ensure timely implementation.

3. HRMS & Payroll Systems Management

• Independently manage and administer Keka HRMS, including employee data, payroll, attendance, leave, onboarding, exits, and other relevant modules.
• Ensure accurate employee master data and seamless integration between HRMS, payroll, attendance, and Finance processes.
• Manage system configurations, salary structures, payroll components, workflows, and access controls.
• Generate payroll and HR operations MIS reports through HRMS.
• Identify opportunities to automate manual processes, improve system efficiency, and strengthen internal controls.
• Ensure complete and accurate documentation of payroll and employee records.

4. Employee Lifecycle & Onboarding

• Own the operational aspects of employee onboarding, including documentation, employee data creation, HRMS updates, payroll setup, bank details, tax declarations, and statutory registrations.
• Ensure all joining formalities are completed accurately and within defined timelines.
• Manage employee confirmation, transfers, changes in compensation, designation updates, and other employee master changes.
• Coordinate employee exits, full and final settlements, clearance processes, and statutory documentation.
• Ensure smooth coordination between HR, Finance, IT, and relevant stakeholders throughout the employee lifecycle.

5. US Payroll & Global HR Operations

• Support and manage US payroll operations, ensuring accurate processing of payroll inputs, deductions, reimbursements, and employee changes.
• Coordinate with US payroll providers, consultants, and internal Finance/HR stakeholders.
• Ensure payroll records and employee data are maintained accurately and confidentially.
• Have an understanding of US payroll taxation, including federal, state, and local tax withholding, Social Security, Medicare, and other applicable deductions.
• Support payroll reconciliation, reporting, and compliance coordination for US employees.
• Familiarity with Rippling and global payroll operations will be a significant advantage.

6. Payroll Reporting, Audits & Process Improvement

• Prepare and publish monthly payroll MIS, headcount reports, salary cost reports, and other management reports.
• Maintain payroll trackers, reconciliation statements, compliance records, and audit documentation.
• Establish and maintain payroll calendars, checklists, SOPs, and approval workflows.
• Conduct regular payroll audits and validation checks to minimize errors and ensure process accuracy.
• Work closely with HR and Finance to streamline processes, improve turnaround time, and strengthen governance.
• Handle employee payroll queries and escalations with accuracy, confidentiality, and timely resolution.

What We are Looking For

• 5-8 years of relevant experience in Payroll, HR Operations, and statutory compliance, preferably in a technology company or high-growth startup.
• Strong hands-on experience in end-to-end Indian payroll processing and statutory compliance.
• Mandatory working experience with Keka HRMS or a similar HRMS platform, with the ability to independently manage payroll and HR operations.
• Strong understanding of Indian payroll taxation, PF, ESIC, Professional Tax, TDS, gratuity, bonus, and other applicable statutory requirements.
• Experience managing full and final settlements, payroll reconciliations, salary structures, variable pay, and employee tax processes.
• Practical experience in employee onboarding, documentation, HRMS administration, and employee lifecycle management.
• Advanced MS Excel/Google Sheets skills, including data analysis, reconciliations, and payroll reporting.
• Strong understanding of payroll audits, compliance calendars, documentation, and internal controls.
• Excellent numerical, analytical, and problem-solving abilities.
• Ability to manage confidential employee and compensation information with the highest level of integrity.
• Strong stakeholder management and communication skills.
• Ability to work independently, take ownership, and deliver within strict payroll timelines.

What Success Looks Like

• Accurate and timely payroll processing with minimal discrepancies.
• 100% adherence to applicable statutory compliance timelines.
• Smooth onboarding and employee lifecycle operations.
• Effective utilization of Keka and other HRMS tools.
• Strong payroll governance, audit readiness, and documentation.
• Timely resolution of employee payroll queries.
• Continuous improvement in payroll efficiency, accuracy, and automation.

Location: Gurugram, India

Department: Human Resources / People & Culture

Role: Full-time