Administrative Assistant

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies is seeking a highly organized and proactive Administrative Assistant (PM3) to support a complex and fast-paced program environment at Eglin AFB. This position plays an important role in coordinating meetings, managing documentation, facilitating communication among stakeholders, and ensuring program activities remain organized and on schedule.

The ideal candidate excels in managing multiple priorities, maintaining attention to detail, and supporting senior leaders, project teams, and external stakeholders. Success in this role requires initiative, professionalism, strong communication skills, and a commitment to supporting mission objectives through exceptional administrative and organizational support.

As an Administrative Assistant, your duties include, but are not limited to:

• Coordinate and schedule meetings with internal and external stakeholders, including customers, vendors, partner organizations, and government personnel, while managing all associated logistics for both virtual and in-person events.
• Prepare meeting agendas, record meeting minutes, document decisions, and maintain action item trackers to ensure follow-through on assigned tasks and program commitments.
• Manage conference facilities, meeting resources, audiovisual requirements, visitor coordination, and access requirements to ensure successful execution of program activities.
• Prepare, format, proofread, route, and track memorandums, correspondence, staffing packages, and other program documentation in accordance with organizational requirements and established procedures.
• Coordinate document reviews, revisions, approvals, signatures, and routing actions while maintaining visibility of staffing package status and suspense dates.
• Support the development, staffing, and coordination of program review materials, decision packages, memorandums, and other administrative deliverables.
• Assist with planning and execution of program reviews, design reviews, working groups, and other collaborative events by managing schedules, participant lists, read-ahead materials, comment resolution processes, and action tracking.
• Maintain organized records, documentation repositories, and administrative tracking systems to support efficient program operations and information management.
• Serve as a central point of contact for administrative coordination activities, facilitating timely communication between project personnel, stakeholders, and supporting organizations.

Required Qualifications:

• U.S. Citizenship
• Bachelors' Degree in relevant discipline with at least 3 years of applicable experience; an additional 6 years of experience may be substituted to meet the educational requirement.
• Demonstrated experience providing administrative, executive support, project coordination, or program management support services.
• Strong organizational skills with the ability to manage multiple tasks, competing priorities, and time-sensitive requirements.
• Experience preparing professional correspondence, memorandums, meeting materials, and staffing packages.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently while collaborating effectively across multiple organizations and stakeholder groups.

Preferred Qualifications:

• Experience supporting government, defense, engineering, acquisition, or test organizations.
• Experience with OMAHA and WAVE systems.
• Familiarity with program reviews, staffing processes, and action-tracking methodologies.

Schedule: M-F; 8-5

Work Location: Onsite at Eglin AFB, FL

Travel: 10%

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No

Benefits:

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to [email protected] you for your interest in Torch Technologies.