Project Manager (m/w/d)

Your mission

As a Project Manager, you keep the engine behind our international scaling programs running. You make sure agreements are in place, compliance is clean, KPIs are met and every region works with the same clear structures. As the go-to person for our global teams on project operations, you help us make delivery simpler, faster and more reliable every quarter.

Global program steering

• Track program KPIs across all regions and flag deviations early
• Translate global program standards into clear structures, templates and checklists the regional teams can actually work with
• Follow up on deadlines, deliverables and open items with regional Program Directors
• Contribute to internal and client reporting, including KPI reports and quarterly updates
• Support the preparation of new offers, budget extensions and program setups

Project operations and compliance

• Accompany and oversee the full administrative participant lifecycle, from application and onboarding through to program exit, including contracts, funding requirements and complete documentation
• Keep contracts with service providers, partners and mentors organized and on schedule
• Keep the financial pulse of our programs: follow budgets, service provider costs and invoice flows so that resources go where they create the most impact
• Prepare clean documentation that holds up to any client or audit review

Your interfaces

• Work daily with our Regional Program Directors and their teams worldwide
• Collaborate closely with Finance, People and Legal to keep processes aligned and compliant
• Be a confident contact for our clients on operational questions, including government stakeholders

Process and digital excellence

• Maintain our program data in Notion, HubSpot and ClickUp as the single source of truth
• Document processes and continuously simplify them
• Use AI and automation tools to remove manual work and bring your own ideas to make our operations smarter

Your profile

• University degree in business, economics, management or a related field, or a comparable qualification
• First professional experience (2 to 5 years, including internships or working student roles) in project management, operations, a PMO, consulting, a startup or an accelerator
• A structured, reliable and detail-oriented way of working; you like it when things are clean, complete and on time
• Ability to keep an overview across many parallel workstreams, countries and stakeholders
• Strong written communication skills and confidence in producing clear, professional documents
• Hands-on experience with digital tools; first experience with CRM or project management tools (e.g. HubSpot, ClickUp) and AI tools is a plus
• A proactive, solution-oriented mindset and the drive to improve processes, not just follow them
• A team player who enjoys working with people from diverse backgrounds and cultures
• Business-fluent German (written and spoken) and excellent English are a must

Why us?

• A dynamic, entrepreneurial team environment with a strong commitment to helping European startups scale globally
• Significant autonomy coupled with a supportive, collaborative culture
• Flat organizational structure, offering ample opportunities for personal impact and growth
• An international work atmosphere with flexible working arrangements, including mobile working