Constituent Services Support Specialist - Division of Child Support (Salem)

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Job Description:

The Oregon Department of Justice Division of Child Support is seeking an organized, detail-oriented, and service-minded support professional with an eye for detail and a desire to positively impact others. The Constituent Services Support Specialist (Office Specialist 2) performs a variety of tasks to support our Constituent Liaisons, program managers and staff, and parents. The successful candidate will thrive in an environment of working both independently and as part of a team, balancing an assortment of projects and duties. We are looking for an organized, collaborative, dynamic person to join our team!

The Oregon Child Support Program, administered by the Division of Child Support, is part of the federal child support program, which is one of the top four anti-poverty programs in the nation. Become part of a program whose mission is supporting parents to support children. Your contributions will make a difference in the lives of Oregon’s most valuable resource-our children.

You will find that we embrace inclusive and supportive work environments and respect the diverse perspectives, knowledge, and experiences of our coworkers and those seeking to join the organization. We strive to build an inclusive and performance-oriented workplace where all individuals are welcomed and appreciated, leading to increasingly higher levels of fulfillment and success. Apply today!

Primary Duties (in part)

• Serve as primary point of phone contact for the Constituent Services team.
• Screen phone calls for appropriate routing and answering general information questions.
• Access and narrate computerized child support files.
• Monitor Constituent Services email inbox and route work appropriately.
• Track emails, grievances, complaints, public records request, and other work as needed.
• Gather and assemble information for discussion and review at team meetings.
• Initiate billing, then track, receive, and process payment for public records request.
• Prepare data custodian list, file preparation, documentation, and tracking for litigation holds.
• Update and maintain team information, files, procedures, and manuals.
• Schedule appointments, prepare agendas and other meeting materials, and take and distribute minutes.
• Create and maintain filing systems, including calendars.
• Perform data entry for program needs (e.g., reports, memos, letters, emails, etc.).
• Process, compile data for, and create various reports.
• Receive and process daily incoming mail and provide reception coverage.
• Other duties as assigned.

Required Experience

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourageallinterested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.

• Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
• An Associate’s degree; OR
• An equivalent combination of education and experience.

Desired Skills and Attributes

Our best candidates will be able to illustrate the desired attributes and experience listed below.

• Demonstrated a high attention to detail.
• Organized, able to effectively prioritize work, and meet deadlines.
• Demonstrated effective oral and written communication skills.
• Able to work collaboratively with a team and independently.
• Able to adhere to strict confidentiality requirements.
• Able to work under pressure while exercising good judgment.
• Able to remain professional and respond in a tactful and friendly manner when dealing with frustrated program participants.
• Proficient using multi-line phones.
• Preference for current notary.

WHAT'S IN IT FOR YOU

• Exposure to a variety of operational areas within the Division of Child Support (for those interested in future advancement opportunity).
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, vision, and dental benefits and insurance.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

For more information about our benefits, you can learn here.

Application Process

Join the Oregon Child Support Program and become a valued member of a team dedicated to diversity and inclusivity. We welcome applicants from all backgrounds to apply, fostering a well-rounded workforce that reflects the diverse populations we proudly serve.

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

• Click "Apply" and complete the online application and all supplemental questions.
• Attach your optional resume.
• Attach your optional cover letter identifying your attributes that meet desired and requested skills.

If you are interested in assistance with completing your resume, cover letter, or interview workshops please check out WorkSource Oregonhere.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and required cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact [email protected]. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES : Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

For additional information regarding working for the Department of Justice and application assistance, click HERE.

Oregon Department of Justice

1162 Court St NE

Salem, OR 97301

[email protected]

Phone: (503) 947-4328

Fax: (503) 373-0367