Ordering Clerk

EMPLOYMENT TYPE : Permanent

SECTOR : Construction / Property

BASIC SALARY : R16 000.00 - R22 000.00 depending on experience

START DATE : A.S.A.P

REQUIREMENTS:

• Grade 12 / Matric.
• Minimum of 2-3 years’ relevant experience in buying, procurement, or ordering administration.
• Previous purchasing or ordering experience in the property development, construction, building materials, or property maintenance industry is essential.
• Practical knowledge of construction materials, hardware, and building supplies.
• Experience in obtaining quotations, comparing prices, processing purchase orders, and following up on deliveries.
• Computer literacy, including Microsoft Excel, Word, and Outlook.
• Experience using an accounting, procurement, or ERP system will be advantageous.
• A valid driver’s license will be advantageous, depending on operational requirements.
• Excellent organisational and administrative skills.
• Strong attention to detail and numerical accuracy.
• Good negotiation, communication, and supplier relationship skills.
• Ability to prioritize urgent orders and manage multiple tasks.
• Good time management and follow-through.
• Strong problem-solving and decision-making abilities.
• A cost-conscious approach to purchasing.
• Ability to work independently and as part of a team.
• Professional telephone and email etiquette.
• Honest, reliable, and accountable, with the ability to handle confidential company information.

DUTIES:

Purchasing and Ordering:

• Prepare, process, and manage purchase orders for building materials, construction supplies, maintenance items, tools, equipment, and general operational requirements.
• Source materials and products from approved suppliers in accordance with project specifications and operational requirements.
• Obtain and compare supplier quotations to ensure competitive pricing, quality, and availability.
• Follow up on outstanding quotations, purchase orders, and backorders.
• Ensure that all orders are accurate, authorized, and processed within the required timeframes.
• Monitor material price changes and identify potential cost-saving opportunities.
• Liaise with project managers, site supervisors, maintenance teams, and other relevant departments to establish purchasing requirements.

Supplier and Delivery Coordination:

• Build and maintain professional relationships with suppliers, contractors, and service providers.
• Confirm stock availability, pricing, lead times, and delivery arrangements.
• Coordinate deliveries to construction sites, properties, offices, or designated storage facilities.
• Follow up on delayed or incomplete deliveries and resolve discrepancies promptly.
• Verify supplier invoices, delivery notes, and purchase orders to ensure that quantities, prices, and descriptions correspond.
• Assist with resolving issues relating to incorrect, damaged, or short-delivered goods.

Construction and Property Procurement:

• Demonstrate an understanding of common building materials, including cement, sand, aggregates, bricks, blocks, timber, plumbing supplies, electrical materials, paint, hardware, and related construction products.
• Assist with sourcing materials required for property renovations, repairs, maintenance, and development projects.
• Ensure that materials ordered correspond with the specifications and quantities provided by site personnel.
• Liaise with site teams to prioritize urgent material requirements and minimize project delays.
• Maintain an awareness of supplier lead times and the practical requirements of construction projects.

Administration and Record-Keeping:

• Maintain accurate purchasing records, supplier databases, quotation files, and purchase order registers.
• Capture orders, supplier information, and pricing accurately on the relevant accounting, procurement, or ERP system.
• Match purchase orders to delivery notes and supplier invoices for verification.
• Track outstanding orders and provide regular updates to management and relevant departments.
• Assist with monthly purchasing reports, expenditure tracking, and supplier reconciliations, where required.
• Ensure that all procurement documentation is properly filed and readily accessible.

Stock and Cost Control:

• Monitor stock levels of commonly used building materials and maintenance supplies.
• Assist with stock counts and identify low-stock items requiring replenishment.
• Prevent over-ordering, unnecessary purchases, and wastage.
• Ensure compliance with purchasing procedures, delegated authority levels, and budgetary requirements.

• Monday to Friday: 08:00 - 17:00

Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.