OFFICE AND ADMINISTRATIVE ASSISTANT

STRAND IS LOOKING FOR AN OFFICE AND ADMINISTRATIVE ASSISTANT

Strand is seeking an individual who is passionate about real estate and has a strong desire to be a part of a growing organization that is creating a legacy of successful projects in urban environments across North America.

WHO IS STRAND?

Strand is a Vancouver-based real estate company active across North America. Since 1976, Strand has acquired, developed, and financed a portfolio of real estate assets valued at over $16 billion and comprised of over 47,000 homes.

Strand has been actively involved in many real estate sectors, including the acquisition of development sites, the development of high-rise condominiums, multi-family apartment buildings, single family communities, office towers, and industrial projects, as well as providing financing to developers for residential and commercial developments throughout North America.

While Strand has preferred to maintain a low profile, consistent with the philosophy of its key stakeholders, Strand has established a reputation for integrity and success in its real estate dealings.

WHY JOIN STRAND?

Strand’s development business is innovative, dynamic, and expanding. This is an opportunity for the successful candidate to join a team of professionals in an inclusive and collaborative environment that fosters professional development and success. Strand is a progressive business that prioritizes culture and rewards entrepreneurial spirit and ingenuity while providing opportunities for its employees to grow with the company, both professionally and financially. Strand has “Deep Roots and Big Plans”.

QUALIFICATIONS

• Minimum 1-2 years of experience in an administrative or related role
• Post-secondary education related to the role is an asset
• Professional and polished communication style with a positive, energetic attitude
• Calm under pressure and able to think quickly on their feet
• Highly organized, hardworking, and skilled at multitasking
• Strong attention to detail with a high degree of accuracy
• Excellent verbal and written communication skills with sound judgment
• Proactive team player who also performs well independently
• Basic accounting knowledge is an asset
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook); experience with SharePoint and Microsoft Teams
• Familiarity with AI tools such as Claude is an asset
• First Aid Level 1 certification is an asset
• Willingness to learn and take on new challenges
• Able to safely lift up to 50 lbs.

DUTIES & RESPONSIBILITIES

The Office and Administrative Assistant provides general office support and assistance to the accounting department and other teams as needed. Responsibilities include, but are not limited to:

• Perform reception duties, including answering phones, greeting guests, and managing boardroom schedules
• Manage incoming and outgoing mail, including sorting and mailing cheque payments
• File invoices, documents, and maintain company records
• Prepare archived files for long-term storage
• Maintain cleanliness and organization of common areas (printer room, kitchen, boardrooms)
• Update and maintain tracking schedules
• Provide support with IT set-up and phone system management
• Assist the EA/Office Manager with day-to-day office operations
• Purchase and maintain office supplies and groceries within budget
• Manage incoming “info” emails and distribute as required
• Assist/lead office health and safety initiatives, including acting as Office Fire Warden and Occupational First Aid Attendant (training provided)
• Lead smaller office events and support the execution of larger events in collaboration with other administrative staff
• Assist other departments with purchasing and perform monthly Visa reconciliations
• File annual reports and maintain company minute books and legal records
• Support accounting with mid-month and month-end vendor mailouts
• Maintain communication with vendors as needed
• Manage Accounts Payable inboxes
• Maintain envelope counting tracker for mailout
• Prepare the rent roll summary
• Create and manage the invoice approval calendar, including sending reminders and reporting
• Provide administrative support to accounting and marketing teams as needed
• Conduct bank visits as required
• Support members of the executive team with ad hoc tasks

BENEFITS

Strand is proud to foster a culture of collaboration, innovation, growth, and the betterment of all those who dedicate themselves to the realization of its objectives. True to the company’s nature as a “family of professionals”, we are committed to making continued investments in our people. Strand provides a very competitive compensation structure and benefits package that includes the following:

• Generous Extended Health and Dental Plan
• Professional Development, Mentorship and Education Programs
• Strand Employee Wellness Program exceeding industry standards

HOW TO APPLY

If you meet the above qualifications and are interested in this role, please send a cover letter along with your resume to https://stranddev.bamboohr.com/careers/89 . While we thank all candidates for their interest, only selected individuals will be contacted.