Lead PMO Analyst

Job description

PMO Analysts participate in the achievement of the PMO's objectives through portfolio and financial data analysis, metrics and trending. They are responsible for effective portfolio management practices, tools, and analysis. This individual will work in coordination with the portfolio owner(s) and relevant stakeholders to maintain and manage the financial portfolio to ensure effective tracking and delivery within all cost measures and portfolio constraints. This position monitors and provides direct support to project and release teams across the portfolio to ensure initiatives are managed and delivered with a level of rigor and discipline that achieves our goals.

What you will do:

• Manage the end to end intake and demand process for all EDT projects
• Maintain accurate and up-to-date tracking of financial projections across the portfolio leveraging approved financial management practices, processes, and tools
• Rely on data to accurately report financial performance that can inform action and decision-making
• Track and reconcile actual financial outcomes against projections to inform go-forward forecast refinement
• Identify & mitigate all projected risks against portfolio constraints with relevant build and project resources
• Ensure the portfolio resource plan is aligned to inform portfolio forecast/capitalization projections
• Oversee and administer ongoing portfolio balancing to ensure the pipeline is properly funded and resourced with respect for portfolio constraints
• Manage financials of our initiatives, including forecasted spend for demand, projects and programs. Cost management will extend the lifecycle of the initiative and include tracking of forecasted, projected and actuals for internal resource time and external spend.
• Manage external spend, in partnership with a project manager, contract owner and supplier. This includes tracking of spend to milestones, invoice receipt and recognition and spend reconciliation.
• Report on timely allocation of required resources and communicate potential resourcing issues that may impact scheduled deadlines.
• Report progress of the portfolio to management with specific emphasis on business objectives delivery, efficient resource deployment, effective risk and issue management, portfolio volatility with respect to scope and quality changes, and process improvements.
• Contribute to the annual planning and budgetary process for the function.
• Actively work with portfolio and project managers to plan for or resolve staffing fluctuations.
• Identify improvement opportunities and recommend strategic steps to capitalize on opportunities that will have a significant effect on profit and/or operational effectiveness for the organization.
• Monitor portfolio health and financial status against relevant constraints, including: Strategic investment guidance, Portfolio budgets, BCFM/Project budgets, Contracts, and Operating budgets. Guide and support project teams to mitigate any risks or issues that are identified.
• Partner with Finance, Project Teams, and Budget owners to ensure all financial cadences (e.g. Quarterly budgeting cycles, month-end closings, etc…) are supported by and aligned to portfolio financials
• Identify and evangelize process improvement opportunities for portfolio, financial and project management
• Establish and maintain partnerships with internal and external PMO cross functional stakeholders, including IT and local Finance teams
• Produce regular metrics using dashboards and metrics to measure success
• Contributes data analysis expertise for short- and long-term strategic planning process activities

What you need:

• Bachelor’s degree (or equivalent),
• CAPM certification (is a plus),
• 2+ years of relevant professional experience.
• Experience in PMO, project coordination, or financial analysis.
• Proven ability to manage resource planning, project portfolios, prioritization, budgeting, and reporting.
• Experience with IT budget management and financial processes.
• Strong analytical skills to assess risks, solve business problems, and support decision-making.
• Ability to drive innovation, lead change, and balance risk with business needs.
• Proficiency in Microsoft Excel, Planview EnterpriseOne, and other project management tools.
• Strong stakeholder management, communication, and customer-focused problem-solving skills.