Front Desk Executive

We are looking for a proactive and organized Admin Assistant to support daily office operations and ensure a smooth, welcoming, and efficient workplace environment.

Key Responsibilities

• Sign for daily deliveries and ensure all mail and packages are distributed accordingly
• Serve guest or visitors by greeting and directing them appropriately, prepare coffee or tea to guest when required.
• Answering general incoming call and response accordingly
• Order office supplies and keep inventory of stock including pantry items, cleaning items, & stationeries; perform name card ordering upon request
• Replenish pantry items and stationeries
• Assist in preparing staff welfare activities such as gathering or festive celebrations
• Arrange airport transportation for China expatriate staff
• Arrange hotel and flight booking with travel agency
• Arrange, monitor and coordinate office and hostel cleaning
• Communicate with technician, contractor or building management if there is any repair or upgrade work required for Office and Hostel
• Arrange pest control and pantry sludge removal by monthly basis Compile invoices tracking and monitor office payment status with Finance team
• Record and manage renewal of office fire extinguishers
• Apply and manage building access cards and office entrance access
• Coordinate courier bookings and delivery arrangements upon request
• Perform other administrative duties such as filing, photocopying, scanning etc
• Perform any other ad-hoc duties as assigned by the superior

Requirements

• Minimum SPM/"O" Level or Diploma in any field
• Proficient in Microsoft Office applications
• Pleasant personality with a professional attitude and appearance
• Resourceful, proactive, and able to handle issues efficiently
• Good multitasking and time management skills with the ability to prioritize tasks
• Able to work independently and as part of a team
• Knowledge of Mandarin will be an added advantage

Working Days - Monday - Friday

Working Hours - 8.30 am- 6.00 pm

Salary - RM 2200 - RM 2400 (Depends on the experience)

Working location - Damansara City Mall