Admin Associate

Under the supervision of the Office Manager, the Admin Associate will support the HR and Admin team by performing a variety of standard administrative processes to ensure consistent service delivery as per assigned KPIs.

Key Responsibilities

Provide administrative support to HR and Admin by

· Front office management of guests, inductees and answering of calls,

· Coordinate use of meeting rooms

· Communicate and build rapport with suppliers

· Manage inventory to ensure office supplies are consistently available

· Maintain office cleanliness and repairs

· Daily inspection of office environs

· Ensure meals are prepared and served in a hygienic timely manner

· Frequent catchups with office assistants to address matters of concern

· Support sales with provision of samples for partners

· Maintaining a contact sheet for all suppliers and facility maintenance personnel

· Manage phone coverage

· Manage correspondence/courier activities

· Working on monthly newsletter

· Ordering and dispatch of staff business cards, staff ID and welcome package when joining the company

· Managing a tracker for Business cards and Staff ID that have been printed and dispatched

· Managing flight and accommodation bookings.

Any other duties as assigned by your supervisor.

Skills, Knowledge and Expertise

The ideal candidate:

· Has a degree/diploma qualification from a recognized institution preferably in Human Resources, Business Administration or any related field.

· Ability to multi-task and address competing priorities

· Goal-oriented and organized team player

· Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

· Excellent verbal & written communication skills

· Ability to work remotely under minimal supervision