Executive Assistant
Confirmed on the employer's own hiring board on Oct 18, 2026. First seen by Alion on Oct 16, 2026.
Are you an experienced Executive Assistant who thrives at the heart of a fast-moving, high-impact environment? Do you bring years of experience, sharp judgment, and a passion for enabling senior leaders to do their very best work? If so, this is the role where your expertise and organisational mastery will truly make a difference.
About the Role
As Executive Assistant, you will be a trusted partner to the Managing Director of Digital & Tech P&C Re and the broader division. You'll sit at the intersection of leadership, strategy, and execution - bringing structure, clarity, and reliability to a fast-paced, globally connected environment. From managing complex schedules to driving employee engagement, your work will directly enable leaders to focus on what matters most. You'll also leverage the latest digital and AI tools to continuously raise the bar on productivity and ways of working
Key Responsibilities
Calendar & inbox management: Proactively manage and optimise complex schedules for the Managing Director and two senior leaders, ensuring clear priorities and effective use of time across time zones
Meeting management: Organise leadership meetings and key forums; prepare materials and ensure clear follow-up on decisions and actions
Travel & logistics: Coordinate end-to-end travel arrangements, including itineraries, accommodation, and expenses
Stakeholder management: Act as a trusted partner between leadership and internal/external stakeholders
Events & offsites: Plan and deliver divisional events, townhalls and leadership sessions from concept to execution
Leadership Team support: Coordinate monthly divisional leadership team meetings from agenda setting to facilitation
Productivity & tools: Use AI and digital tools to improve efficiency and ways of working
About the Team
Digital & Tech P&C Re develops technology solutions for the P&C Reinsurance and Risk Data Solutions business, driving digital innovation and transformation.
The Operations & Transformation team sits at the centre of the division, supporting leadership in translating priorities into execution. The team coordinates governance, planning, and performance tracking to ensure focus on the most important initiatives.
Working closely with stakeholders across the organisation, the team provides structure, alignment, and visibility, enabling efficient decision-making and consistent delivery of business and technology outcomes.
About You
You are a seasoned Executive Assistant who takes pride in enabling senior leaders to operate at their absolute best. You bring strong judgment, discretion, and an exceptional ability to anticipate needs before they arise - even in complex, fast-paced, global environments.
You communicate with confidence and clarity, build trust at every level of the organisation, and remain calm and solutions-focused under pressure.
You embrace technology and AI tools as genuine productivity multipliers, and you bring a collaborative spirit that contributes to a positive, well-connected team environment.
We are looking for candidates who meet these requirements:
- 5+ years of experience as a Senior Executive Assistant or in a comparable executive support role in a complex organisation
- Strong organisational and prioritisation skills, with the ability to manage multiple demands and work under pressure
- Excellent written and verbal communication in English
- Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)
- High level of discretion and professionalism in handling sensitive information
- Comfortable working across time zones and with global stakeholders
- Experience with, or a strong interest in leveraging, AI productivity tools (e.g., Copilot, ChatGPT)
These are additional nice to haves:
- Experience in technology, digital, or innovation environments
- Background in global team coordination across multiple time zones and cultures
- Familiarity with travel and expense management systems
- Experience in event planning or conference coordination, including large-scale offsites or leadership forum
For Slovakia the base salary range for this position is between [EUR 1,800] and [EUR 2,800] per month (for a full-time role). The specific salary offered considers:
the requirements, scope, complexity and responsibilities of the role,
the applicant’s own profile including education/qualifications, expertise, specialisation, skills and experience.
In addition to your base salary, Swiss Re offers an attractive performance-based variable compensation component, designed to recognise your achievements. Further you will enjoy a variety of global and location specific benefits.
Eligibility may vary depending on the terms of Swiss Re policies and your employment contract.
About Swiss Re
Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 15,000 employees across the world.
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.
If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
We may use AI-powered tools to support the review and evaluation of applications for this position. These tools provide additional insights to our recruitment teams, but all hiring decisions are carefully reviewed and made by people. To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying.
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Reference Code: 139629