Procurement Specialist

Description

Summary:

The Procurement Specialist will be responsible for managing the Switchback Medical procurement process, negotiating with suppliers, and ensuring timely and cost-effective acquisition of goods and services. This role requires strong analytical skills, excellent communication abilities, and the ability to collaborate effectively with internal stakeholders and external vendors.

Essential Duties and Responsibilities (but are not limited to):

Procurement process management:

• Collaborate with internal departments to identify procurement needs and develop procurement plans.
• Source and evaluate potential suppliers, obtain quotes, and negotiate favorable terms and pricing.
• Prepare and issue purchase orders, ensuring accuracy and compliance with company policies and procedures.
• Monitor and track purchase orders to ensure timely delivery and resolve any discrepancies or issues.

Supplier relationship management:

• Build and maintain strong relationships with suppliers, ensuring effective communication and collaboration.
• Conduct supplier performance evaluations and assess their ability to meet quality, cost, and delivery requirements.
• Resolve supplier-related issues, such as delivery delays, product quality concerns, or billing discrepancies.
• Continuously evaluate and identify opportunities for supplier consolidation, cost savings, and process improvements.
• Maintain accurate and up to date vendor documentation.

Contract management:

• Review and negotiate contracts with suppliers, ensuring favorable terms, conditions, and pricing.
• Collaborate with the external legal department to ensure contracts comply with legal and regulatory requirements.
• Monitor contract renewals and expirations, initiating contract renegotiations or terminations as needed
• Maintain accurate contract records and documentation.

Inventory management and control:

• Collaborate with inventory control teams to ensure optimal stock levels and minimize excess or obsolete inventory.
• Monitor inventory usage and demand, adjusting procurement plans accordingly.
• Coordinate with suppliers and internal stakeholders to resolve inventory discrepancies and implement corrective actions.
• Ensure financially impacted inventory transactions are processed accurately, and partner with Finance to troubleshoot and resolve discrepancies to minimize inventory shrinkage.

Requirements

Education/Experience:

• Bachelor's degree in business administration, supply chain management, or a related field. Equivalent combination of education and experience will be considered.
• 1+ years of experience as a Purchasing Specialist or in a similar procurement role.
• Solid understanding of procurement principles, practices, and procedures.
• Proficient in using ERP (Business Central Experience preferred) and Microsoft Office applications (e.g., Excel, Word).
• Strong negotiation and vendor management skills.
• Excellent analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.
• Knowledge of relevant Legal and regulatory requirements.

Summary of Benefits

• Group health & welfare benefits: Options for Medical, Dental and Vision insurance, Health Savings Account (requires participation in eligible medical plan).
• Company-paid benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD), Short Term Disability (STD).
• 401(k) Plan with company match
• Paid Time Off
• Paid Parental Leave
• Paid Holidays
• Benefits and incentive compensation may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.

Compensation

• The typical base pay range for this role is between $55,000-70,000/year. Actual compensation will be based on individual job-related knowledge, skills, expertise, and experience.