Reception & Administrative Clerk
Confirmed on the employer's own hiring board on Nov 12, 2026. First seen by Alion on Nov 5, 2026. Syntronic scores A on the Alion truth index.
Are you ready to join a leading global engineering design house specializing in embedded software/hardware, electronics, and electro-mechanics? We are seeking an energetic and enthusiastic team player who takes pride in their work, wants to be part of a fast-growing dynamic organization, and is eager to continue growing and developing themselves.
The Reception & Administrative Clerk serves as the first point of contact for visitors, employees, and callers, ensuring a professional, welcoming, and efficient office environment. This role provides reception, administrative, and operational support to multiple departments, helping maintain smooth day-to-day office operations while delivering excellent customer service and ensuring accuracy, organization, and confidentiality in all tasks.
What you will do
- Welcome visitors, register arrivals, and ensure compliance with visitor access and security procedures, including the issuance and collection of visitor badges.
- Answer and direct incoming phone calls, respond to general inquiries, and ensure callers are connected with the appropriate employees or departments.
- Receive, sort, and distribute incoming mail and other deliveries.
- Maintain a clean, organized, and professional reception area that creates a positive first impression.
- Coordinate the care and maintenance of lobby plants and ensure reception and common areas remain presentable.
- Scan, copy, organize, file, and distribute documents as required.
- Prepare and complete credit application forms, ensuring all required supporting documentation and information are provided accurately.
- Assist departments with general administrative duties, document preparation, data entry, and other clerical tasks.
- Coordinate the ordering, purchasing, and setup of FIKA services and related office supplies and amenities.
- Provide general administrative support to the Finance team and other departments as needed.
- Monitor office supplies and coordinate replenishment to support daily business operations.
- Handle confidential information and documentation with discretion and professionalism.
- Monitor and manage the shared commercial inbox, ensuring incoming requests and correspondence are reviewed, logged, and directed appropriately.
- Receive, track, log, and distribute Requests for Proposals (RFPs) to the appropriate team members.
- Assist with order entry and related administrative activities, ensuring information is entered accurately and in a timely manner.
- Support the commercial team with document preparation, data entry, record maintenance, and general coordination.
- Follow up on administrative requests as needed to support efficient workflow and timely completion of tasks.
- Coordinate office social events.
- Arrange catering and refreshments for meetings, events, and other office activities.
- Coordinate office amenities and related services to support a comfortable and welcoming workplace.
- Assist with general office coordination and special projects as required.
1. Reception & Visitor Services
2. Administrative & Office Support
3. Commercial Team Support
4. Office Coordination & Employee Engagement
What you'll need to get the job done
Strong organizational, time-management, and multitasking skills, with the ability to prioritize competing demands.
Excellent verbal and written communication skills, with a professional, courteous, and customer-focused approach.
Strong attention to detail and a high degree of accuracy in data entry, document handling, and administrative tasks.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Comfortable using office equipment, including printers, scanners, and photocopiers.
Ability to handle confidential and sensitive information with discretion.
Demonstrated initiative, sound judgment, and the ability to work independently as well as collaboratively across departments.
Strong interpersonal skills and a positive, service-oriented attitude.
Flexibility and adaptability in responding to changing priorities and day-to-day operational needs.
What will make us REALLY love you
Previous experience in reception, administration, clerical support, or a general office environment.
Professionalism and customer service
Organization and attention to detail
Communication and interpersonal effectiveness
Confidentiality and discretion
Initiative and problem-solving
Teamwork and cross-functional collaboration
Flexibility and time management