Manager, R&D Contract Management

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Job Description

OBJECTIVES/PURPOSE

This global, business-facing contract delivery role, supports Takeda R&D teams to engage with external partners efficiently and compliantly, enabling supplier collaboration to progress Takeda’s portfolio.

The role, based in Lodz, Poland, operates globally and requires organization and communication skills. The role coordinates of complex contract execution across R&D, Procurement, Legal, Finance, Compliance, Quality, and external suppliers.

• Manage and execute contracts, including Collaboration Research Agreements (CRAs), Master Service Agreements (MSAs), Statement of Work (SOW), Confidentiality Disclosure Agreements (CDAs), etc., and amendments to these agreements.
• Ensure compliance with Takeda's requirements and policies by managing all quotes from Contract Research Organizations (CROs) and ensuring proper terms and conditions.
• Proactively oversee proper purchase order (PO) approval and management, invoice reconciliation, and accrual reporting related to contracts. Leads cross-functional team and provides direction for all phases of contract processing, including negotiation and execution.

ACCOUNTABILITIES

• The EBM delivery Manager2 manages independently the end to end delivery of large, complex contracts and projects
  • Coordinate drafting, negotiation, execution, amendments, and closeout of contracts.
  • Partner with R&D requestors to clarify business needs and translate requirements into contractable terms
  • Coordinate with Procurement, Legal, Finance, Compliance, Quality, and 3rd parties to support drafting, negotiation, execution, and issue resolution.
  • Understand category strategies and execute contracts accordingly
  • Ensure contract delivery complies with Takeda policies, financial controls, quality requirements, healthcare compliance obligations, and applicable transparency reporting requirements.
  • Manage supplier onboarding/updates, contract records, purchase order approval, invoice reconciliation, accruals, and related system activities.
  • Oversee proper purchase order (PO) approval and management, invoice reconciliation, and accrual reporting related to contracts. Where relevant, ensures on-time delivery of transparency reporting requirements.
• Engage with external stakeholders.
• Provide advanced guidance and training to junior staff.

DIMENSIONS AND ASPECTS

Technical/Functional (Line) Expertise

• Strong understanding of drug discovery and/or development activities in context of line functions and project teams.

• Strong project management skills and demonstrated ability to act independently through complex cross-functional matrices.
• Proactive, resourceful, self-motivated, and possess good interpersonal skills to interact professionally with all levels in the organization.
• Excellent general problem-solving skills and a proven ability to manage multiple projects and to organize complex tasks. Recognize process improvement opportunities and makes recommendations.
• Accurate and precise communication skills are necessary with experience of international partnerships with multiple international contributors to individual projects.
• Strong knowledge of procurement & financial systems such as Ariba, MDG, legal CLMs, Medispend, salesforce, Microsoft office, Power BI and Power Automate.
• Excellent understanding of contracting requirements in line with Takeda policies and external regulations.
• Negotiation skills (internal and external facing)

Leadership

• Enterprise level leadership with the ability to inspire, motivate and drive results.
• Ability to distil complex issues and ideas down to simple comprehensible terms, and to present complex information clearly and with confidence.
• Excellent communicator, able to persuasively convey both ideas and data, verbally and in writing.
• Proven skills as an effective team player who can engender credibility and confidence within and outside the company.
• Leads small functional teams or projects ; represent the organization in project or contractual matters
• Ability to provide guidance and coach junior team members.
• Embrace and demonstrate a diversity and inclusion mindset and role -model these behaviors for the organization.
• Champion diversity.

Decision-making and Autonomy

• Accountable for making decision in the execution of contracts with broad autonomyand critical thinking.
• Accountable to operate independently to deliver timely and compliant execution of requests, in compliance with all policies and regulations.
• Provide input to complex decisions that impact the global contract management team and escalate when necessary.
• Ability to seek diverse input from multiple constituents and stakeholders to drive innovative solutions.
• Ability to incorporate feedback and ensure decisions are implemented swiftly to yield flawless execution.

Interaction

• Effectively navigates changing internal and external environment and leads others through change by creating an inspiring and engaging workplace.
• Effectively represents function in negotiations with the ability to resolve conflict in a constructive manner.
• Ability to build strong relationships and collaborate effectively across Takeda functions and geographies

Innovation

• Ability to take controlled risks implementing innovative solutions, accelerating time to market
• capable of independently managing and improving organization structures and processes
• can coach others in effective organization
• Role models respect and inclusion, creating a culture that fosters innovation.

Complexity

• Ability to work in a global ecosystem (internal and external) with a high degree of complexity.
• Ability to see and understand broader, enterprise level perspective.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Bachelor’s or master’s degree in, life sciences, law, procurement, or a related field
• Excellent English proficiency essential, including the ability to work with English-language contractual and business documentation.
• Typically requires 6+ years of relevant experience in business operations, or contract management, preferably within the pharmaceutical industry or a similar complex regulatory environment.
• Knowledge of contract terms, contracting workflows, contract negotiation, risk management principles as applied to procurement contracts and procurement related controls.
• Understanding of Healthcare Compliance regulations, including U.S. Federal Sunshine Act, and general contracting processes and systems
• Comfortable using technology applications including but not limited to Ariba, ServiceNow and Microsoft Office (PowerPoint, Excel, Word, and SharePoint), Power Bi and Power automate.
• Demonstrated ability to work effectively in a global matrix environment and collaborate across functions and geographies.
• Strong leadership abilities with a proven track record of independently accomplishing tasks from initiation through closeout, including proactive follow-up with stakeholders to ensure completion.
• Able to manage multiple priorities and adapt to changing business needs in a dynamic environment
• Continuous improvement mindset

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