Accounting Assistant

Key responsibilities

• Prepare casual payroll schedules twice a month (1st–14th and 15th–end of month) and confirm the payments.
• Support monthly payroll checks: names, bank details, deductions, overtime and leave.
• Prepare and send client invoices, ETR/eTIMS invoices and statements of account, after they have been approved.
• Support the VAT returns: sales sheet, purchase/expense sheet, supplier records and filing acknowledgements.
• Support statutory payments and reconciliations (PAYE, NSSF, SHIF, AHL, HELB).
• Update bank and M-PESA payment confirmations and prepare the pending-balances report.
• Follow up client payments and outstanding balances.
• Support final dues by checking exit records, leave balances and payment confirmations.
• Keep petty cash, office expense records and receipts.
• Keep digital and physical accounting files complete, well named and in order.
• Follow up employee payment complaints with HR.

Requirements

• Diploma or degree in Accounting, Finance or Commerce; CPA Part I or above is an added advantage.
• At least 1–2 years’ experience in an accounting role.
• Working knowledge of KRA iTax, eTIMS, VAT, PAYE, NSSF, SHIF and AHL.
• Strong Excel and Google Sheets skills; QuickBooks experience is an advantage.
• Very high attention to detail. Every figure, date and client name must be correct before it leaves the office.
• Able to meet strict monthly deadlines and follow instructions exactly.
• Clear written English and professional communication with clients.
• Honest, discreet and able to handle confidential information.

What we offer

• A one-year contract with statutory benefits (NSSF, SHIF, AHL).
• Hands-on exposure to payroll, tax and client accounts in a fast-paced company.