Workplace Coordinator
First seen by Alion on Oct 8, 2026.
About the Client
We're an international fintech lender on a mission to make funding faster and simpler for small businesses already operating in 11 countries. We're now launching in Kraków, and we're looking for people who want to build something new: the chance to help shape how we grow here from day one, with real ownership and room to develop as the team scales.
The role
The Workplace Coordinator is dedicated to ensuring smooth office operations by managing inventory, liaising with building management, and supporting various administrative tasks. This role involves onboarding new starters, ordering kitchen and office supplies, and providing ad hoc administrative support. The Workplace Coordinator plays a key role in maintaining an organised and efficient workplace, contributing to a positive and productive environment for all staff.
What you'll do
Ensure the smooth and efficient operation of the office, while providing support to the management team and other departments as required.
Own the workplace experience, ensuring the office is organised, welcoming, and runs smoothly.
Liaise with building management and maintenance providers to ensure timely resolution of office-related issues.
Greet visitors and coordinate refreshments to ensure a professional and friendly guest experience.
Manage meeting room bookings, ensuring rooms are clean, presentable, and tech-enabled.
Support the planning and execution of internal and external events, including setup, pack-down, and catering logistics.
Monitor and manage inventory of kitchen and office supplies, ensuring stock levels are maintained.
Build and maintain strong relationships with vendors, including catering, cleaning, office supply, and merchandise partners.
Source and assess new vendors as required to meet office needs and improve service quality.
Provide ad hoc administrative support to the Senior Leadership Team and assist other departments as needed.
Support onboarding by preparing desks, welcome kits, conducting office tours, and coordinating Day 1 logistics.
Track and manage employee merchandise inventory, including sizes and preferences, and coordinate distribution.
Maintain and update monthly office noticeboards with engaging themes, team wins, and visual content.
Assist with people tasks (e.g. HR admin, birthdays, milestones) and support People & Culture as required.
What you bring
Strong organisational and multitasking abilities.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks and meet deadlines.
Detail-oriented with a high level of accuracy.
Proficient in using office software, including MS Office (Excel, Word, Outlook).
Experience in office administration or a similar role.
Ability to work collaboratively with internal teams and external partners.
Problem-solving skills and the ability to address issues proactively.
Fluency in Polish and English (required).
Logistics
Location: Kraków, Poland.
Full-time.
Compensation: 66,000 - 156,000 PLN gross per year, depending on experience.
Tech stack
- Microsoft Office
- Multitasking
- Strong organisational skills