Office Coordinator

Description

PURPOSE OF THE ROLE

The core purpose of this role is the effective management of the office environment and boardrooms, administration and assistance to staff as well as to promote and enhance the image of the company. Reporting to the Regional Office Manager the Office Coordinator’s responsibilities will include any reasonable instruction from the Regional Office Manager (but not limited to):

MAIN FUNCTIONS OF THE JOB

• Receive and welcome visitors for tours & meetings.
• Prepare all catering and refreshments for all meetings, staff training and company events.
• Responsible for overseeing all meeting rooms, kitchens, canteens, showers and change rooms, training Room, Skye Lounge, Prayer Room, restrooms and storerooms and ensuring all areas are aligned with the boardroom checklist and IT/ equipment requirements.
• Daily rounds of office areas.
• Calendar Management for all head office meeting rooms.
• Supervision of cleaning staff.
• Management of Oryx OM resource.
• Procurement of catering.
• Consumable Collection on Mondays, Wednesdays & Fridays for all staff. (including stationery)
• Coldrinks distribution on a Friday.
• Procurement of groceries.
• Stock control and distribution of groceries and all consumables.
• Stock control and distribution of cleaning consumables.
• Switchboard relief as and when required

Requirements

SKILLS REQUIREMENT

• Attention to detail and accuracy, strong multi-tasking ability
• Excellent written and verbal communication
• Time management and prioritisation
• Problem-solving skills
• Proficiency in MS Office / administrative systems
• Professional and customer-focused approach

QUALIFICATIONS AND EXPERIENCE

• Fluent in English
• Matric and 3-5 years relevant working experience
• Microsoft Office skills