Legal Assistant

About the role

We are seeking a Legal Assistant to support our fast-paced and dynamic legal department. We are looking for someone who is highly organised, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple tasks effectively. The ideal candidate will combine a strong administrative background with an interest in legal and compliance work, the ability to work under pressure, and a keen eye for accuracy to support the team in delivering a first-class legal service.

As a Legal Assistant, you will be primarily based in our Head Office, Equity House in Wellingborough with hybrid working in accordance with Booker’s applicable working arrangements. You will report to the Senior Counsel.

In this role, you will be responsible for ensuring all administrative tasks are completed accurately in accordance with company policies, procedures and best practice. You will manage legal documentation, coordinate internal and external communications, respond to routine enquiries and provide day-to-day support to the legal team.

What is in it for you

At Booker, along with being a great place to work and giving you an opportunity to get on in your career, we also offer the following fantastic package of benefits:

• A Booker colleague card with 10% off purchases at Booker and double discount events up to three times a year.
• After 3 months service, a Tesco colleague discount card with 10% increasing to 15% off most purchases at Tesco for a 4 day period after every four-weekly pay day, ie. thirteen times a year. In addition to 10% off at Tesco Cafe and 20% off all F&F purchases.
• 10% off pay monthly & SIM only deals with Tesco Mobile for yourself, along with further great deals through-out the year.
• Up to 30% off car, pet and home insurance at Tesco bank. Terms and conditions apply.
• Free eye test when you spend £50 or more. You can also save 30% when you spend £50 or more on glasses, prescription sunglasses and contact lenses.
• 50% off health checks at Tesco Pharmacy.
• Exclusive access to discounted RAC breakdown cover rates
• An exclusive deals and discounts website saving you money on everyday purchases including a cycle to work scheme.
• After 3 months service, you can join our annual Save As You Earn share scheme which allows you to buy Tesco shares in the future at a discount.
• Retirement savings plan (pension) - save up to 5% and Booker will match your contribution.
• Life Assurance - You are covered for death in service life cover of up to three times annual pay
• Health and Wellbeing support and resources including our 24/7, confidential Employee Assistance Programme and Virtual GP for you and your family.
• A great holiday package

You will be responsible for

• Carrying out routine administrative tasks, including managing legal correspondence, liaising with courts, legal representatives and third parties, maintaining accurate records, trackers and audit trails.
• Processing authorised requests from external legal advisers, including for colleague pay and absence information relating to employers’ liability personal injury claims, following applicable verification, confidentiality and data-protection requirements.
• Monitoring the Booker Group general information mailbox and directing enquiries to the appropriate colleague for further action.
• Handling the receipt, opening and distribution of daily post.
• Processing invoices related to legal claims and services.
• Managing incoming requests or calls from the wider business, third parties, or the public regarding legal matters and queries.
• Assisting with Subject Access Requests and general GDPR administration.
• Triaging routine legal enquiries from branches and the wider business, providing approved procedural information where appropriate and referring matters requiring legal advice or judgement to the relevant Legal team member.
• Supporting the legal team with reporting and administrative tasks related to compliance programmes, including but not limited to Money Laundering and Anti-Bribery Due Diligence.
• Providing general administrative support to the legal team, assisting with ad-hoc duties as required.

You will need

• A strong administrative background.
• Awareness of UK data protection requirements, including the UK GDPR and the Data Protection Act 2018.
• Sound judgement, with the ability to identify risk and know when to seek guidance or escalate an issue.
• Capable of working independently with integrity and professionalism.
• Excellent planning, organisational, and prioritisation skills to manage multiple tasks and competing priorities.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams) with the ability to use them effectively in a professional setting.
• Confidence in learning and using digital tools to improve processes, maintain consistent records and support legal team reporting and data analysis.
• Strong communication skills, both verbal and written, with the ability to engage confidently with a wide range of stakeholders, including senior management.
• Proven ability to handle sensitive information with a high degree of confidentiality, respect, and trust.
• A collaborative team player with a proactive and positive approach.
• Enthusiastic, adaptable, and committed to delivering high-quality work.
• Ability to remain calm, composed, and resilient under pressure.

About us

Booker is the UK's leading food & drink wholesaler. We are privileged to serve independent retailers, caterers and small businesses, from locations across the country. We operate over 190 cash and carry branches, 8 distribution centres, 5 Best Food Logistics sites, as well as 6 support centre locations across the UK.

Diversity, Equity and Inclusion (DE&I) at Booker means that whoever you are and whatever your background, we always want you to feel represented and that you can be yourself at work. In short, we’re a place where Everyone’s Welcome.

We know life looks a little different for each of us. That’s why at Booker and Best, we always welcome conversations about flexible working. Some people are at the start of their careers; some want the freedom to do the things they love. Others are going through life-changing moments like becoming a carer, nearing retirement, adapting to parenthood, or something else. So, talk to us throughout your application about how we may be able to support you.

We’re proud that Booker is a Disability Confident Committed Leader and we’re committed to providing a fully inclusive and accessible recruitment process. For further information on the accessibility support you can expect, please contact[email protected]

Please note

We can only accept candidates over the age of 18 if the role requires working before 6:15 am or after 9:45 pm or involves working in areas such as the warehouse, beers, wines & spirits, and driving roles.

On the occasions where we have high volumes of applicants, some roles may close earlier than the advertised end date in order for us to manage all of the applicants appropriately. We will only be able to offer individual feedback to those candidates who attend an interview.

*Booker Group is part of Tesco plc, however, is operated separately from the core Tesco business and as such the benefits offered will be different from those offered at Tesco*

For more information about us please visit www.bookergro upjobs.co.uk