Administrative Associate III

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Job Description

About Texas A&M AgriLife and Working for AgriLife Extension Service

Texas A&M AgriLife is the largest and most comprehensive agriculture program in the nation, bringing together five members of The Texas A&M University System: Texas A&M AgriLife Extension Service, Texas A&M AgriLife Research, College of Agriculture and Life Sciences at Texas A&M University, Texas A&M Forest Service, and Texas A&M Veterinary Medical Diagnostic Laboratory. With more than 5,000 employees and a presence in every Texas county, Texas A&M AgriLife is dedicated to improving lives, environments, and the state’s economy through education, research, extension, and service.

As part of AgriLife, the Extension Service is a statewide leader in delivering educational programs and practical solutions to individuals, families, businesses, and communities. Employees have the opportunity to make a direct impact across both urban and rural Texas, as well as benefit from ongoing professional development, supportive resources, and the chance to address real-world challenges.

If you seek a rewarding career built on service, collaboration, and innovation, consider joining Texas A&M AgriLife and the Extension Service.

Position Information

We are seeking an Administrative Associate III that works under general supervision and provides complex administrative support work.

Responsibilities:

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.

• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.

• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.

• Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

• Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.

• May coordinate activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff.

Required Qualifications:

• High school diploma or equivalent combination of education and experience.

• Three years of related experience.

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Ability to work with sensitive information and maintain confidentiality.

• Strong interpersonal and organizational skills.

What You Need to Know

Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas

• Employee Wellness Initiative for Texas A&M AgriLife

Applicant Instructions

Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.