Assistant Director, Alumni Relations and University Engagement

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Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

NOTICE - All posted positions are subject to budget approval.

General Summary:

Under the direction and supervision of the Executive Director of the WT Alumni Association, the Assistant Director of Alumni Relations will organize and coordinate alumni programs to strengthen the relations between the University and the Alumni. Outreach to WT Alumni and alumni relations is an essential and ongoing function of the WT Alumni Association. The Executive Director and Assistant Director will work together to execute strategies to reach alumni through marketing, alumni events, and continual communication to create a community of connectedness and engagement for the Alumni of West Texas A&M University.

Responsibilities:

• Leads efforts to initiate, develop and implement alumni chapters in specified geographical locations.
• Attend chapter meetings and events as needed.
• Develops promotional material with use of several software programs to create visually appealing graphics, invitations, and event registration forms that promote alumni development efforts.
• Initiate alumni network events through the University’s Colleges.
• Assists in building College Loyalty membership.
• Manages timely and engaging material for web content, social media content, and identifies opportunities for online engagement.
• Assists with WT Alumni Association membership campaigns, including strategic planning and implementation of programs for alumni membership retention and membership growth.
• Assists with developing, planning, and executing activities that will engage alumni and the University community (Homecoming, reunions, alumni events, chapter events, etc.)
• Contributes to written drafts and scripts for alumni events, functions and services.
• Manages timely and engaging material for web content, social media content, and identifies opportunities for online engagement.
• Manages timely and engaging material for event invitations and event planning.
• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.

Necessary Qualifications:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Four (4) years of related experience in public relations, event planning, external relations, university operations or marketing.
• Ability to manage multiple tasks with attention to detail.
• Strong computer skills with an ability to learn and navigate new computer software platforms, including but not limited to Microsoft Office Suite.
• Excellent oral and written communication skills.
• Ability to build and maintain relationships with a variety of individuals.
• Demands of this position are beyond 8-5, must be able to travel and work evenings and weekends.

Preferred Qualifications:

• Master’s degree
• Six (6) years of working knowledge of university operations related to engagement of multiple constituencies.
• Ability to work independently with given projects.
• Experience with social media platforms.
• Strong organizational, planning and project management skills.

Applicant Instructions:

Please include the following with your application:

• Cover letter
• Resume
• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at [email protected].

Due to budgetary reasons, West Texas A&M University will not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity /Veterans/Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.