Program Manager

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

Job Summary

The Program Manager, under direction, plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the program.

Essential Duties and Responsibilities

• Plans, organizes, directs and manages day-to-day activities, developing and implementing procedures for the administration of the program
• Assists in developing strategic plans and goals to support the program.
• Assists with the development and production of materials designed for the program
• Develops and conduct programs including leadership training, conferences, seminars and workshops
• Supervises program support staff and student assistants
• Assists with yearly budgetary and contract processes. Prepares vouchers, purchase orders and requisition and coordinate with accounting personnel and other support staff
• Researches, develops and writes white papers, grant applications and prepares presentations. Maintains and develops communications between partners by attending meetings and conference calls.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Assist the Program Director with administrative duties of the Department including, but not limited to, budget management, preparation of accreditation and university reports, new faculty/staff orientation, tracking faculty workloads, and other requested tasks.
• Directing phone calls, greeting guests, providing facility tours and program admission information to prospective students.
• Download and score student applications from PTCAS and schedule verified applicants for interviews. Provide follow-up correspondence to each applicant as needed, based on admission decisions provided by the program faculty.
• Schedule faculty meetings and other appointments/meetings with Program Director as needed. Record, transcribe, and distribute minutes from these meetings.
• Manage the program’s website as well as the program information pages on PTCAS.
• Maintain a calendar of events and departmental class schedule for the DPT program and distribute to appropriate program personnel and/or students. Maintain a current electronic format of all Department of Physical Therapy handbooks.
• Assist with the design, distribution, and analysis of electronic surveys used for programmatic assessments.
• Maintain program files and help prepare reports related to students, faculty, the curriculum, graduate outcomes, and accreditation.
• Coordinate faculty travel and processes purchase orders through approved vendors.
• Submit work orders and IT help requests as needed using the online system.
• Track program revenues and expenditures, including the renewal of annual subscriptions, and reconcile any discrepancies with the Business Office as needed.
• Maintain office supply inventory needed to operate the DPT program.
• Assist the Director of Clinical Education as needed to renew clinical contracts keep clinical information files up to date.
• Assist students with finding information and procuring resources needed to support their educational success.
• Help plan and coordinate special events such as new student orientation, White Coat ceremony, and graduation. Reserve facilities and order catering as needed.

Minimum Requirements

• Education - Bachelor’s degree in Business Administration or Health Administration.
• Experience - Five years of related experience.
• An equivalent combination of education and experience may be considered.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet and database applications.

Ability to:

• Multitask and work cooperatively with others.
• Effective verbal and written communications skills.
• Strong interpersonal, leadership, problem solving and organizational skills.
• Maintains attention to detail and utilizes sound judgment.

Preferred Knowledge and Abilities

• Prior experience with academic software systems, budget and database management, and other computer and videoconferencing technology is highly desirable.
• Prior experience in external accreditation in any healthcare field.

License/Professional Certification - None.

Physical Requirements - General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

• This position generally supervises employees.

Other Requirements

• The position is temporary for one (1) year from the date of hire and may be subject to funding.
• Evening and/or weekend hours may be required.
• Position requires on-campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $43,909.08/annual

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume
• Cover Letter
• 3 professional references and their full contact information
• Unofficial transcripts

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.