Reservations Coordinator

Reservations Coordinator - Rendezvous Hotel Melbourne 

About TFE Hotels

At TFE Hotels, we're proud to be one of Australia's leading global hospitality groups. With 80+ hotels, 12+ brands and operations across 11+ countries, we combine local spirit with international opportunity. We're passionate about people and the experiences we create together, where individuality is celebrated and collaboration comes naturally. Here, you'll be supported to grow, learn and make a real impact with the tools, development and benefits to help you thrive.

The Property

Rendezvous Hotel Melbourne features 340 rooms and suites in a beautifully restored heritage building on Flinders Street, opposite Flinders Street Station. The hotel is home to Mr Tompkins restaurant and bar and offers extensive conference and event facilities catering for corporate meetings, weddings and large-scale events. Its prime CBD location provides easy access to Melbourne's key business, dining and entertainment precincts.

About the Role

We are currently recruiting a customer-focused and commercially minded professional to join our Reservations & Sales team as a Reservations Coordinator at Rendezvous Hotel Melbourne.

You'll coordinate sales and reservations activities that support commercial success while creating seamless customer experiences. Working across multiple stakeholders, you'll bring organisation, communication and attention to detail to every interaction.

Your contribution will help strengthen relationships, support business performance and ensure every opportunity is managed with care.

Key Responsibilities

Coordinate customer enquiries, bookings and business activities to support commercial objectives.

Prepare proposals, contracts, reports and supporting documentation with accuracy and attention to detail.

Build positive relationships with guests, clients and internal stakeholders through professional communication.

Maintain accurate records, databases and business information to support operational efficiency.

Collaborate with hotel departments to ensure customer requirements are delivered seamlessly.

Identify opportunities to improve processes and contribute to continuous improvement initiatives.

Coordinate group bookings, reservation requests and accommodation allocations to maximise occupancy and guest satisfaction.

Monitor reservation activity and support revenue optimisation through accurate booking management.

Skills & Experience

Passion for delivering exceptional guest and client experiences.

Excellent interpersonal, communication and relationship-building skills.

Strong organisational skills with the ability to manage multiple priorities.

High attention to detail and administrative accuracy.

Ability to work collaboratively across departments to achieve business outcomes.

Strong problem-solving skills with a proactive, customer-focused approach.

Proficiency in Microsoft Office Suite and confidence using business systems.

Demonstrated experience coordinating customer enquiries, bookings or commercial activities.

Strong stakeholder management skills with the ability to build positive client relationships.

Experience preparing proposals, contracts, reports or business documentation.

Ability to manage competing priorities while maintaining exceptional accuracy and responsiveness.

Experience coordinating group bookings, accommodation allocations or reservation operations.

Understanding of occupancy management, inventory control and reservation processes.

Ability to identify opportunities to maximise occupancy and enhance the guest booking experience.

Qualifications, Certifications & Licenses

Qualification in Hospitality, Tourism, Business or a related discipline is advantageous.

Certificate IV or Diploma in Business, Sales, Hospitality or Tourism (preferred).

Revenue Management or Reservations training is advantageous.

The Benefits

At TFE Hotels, we believe work should feel good for our guests and for our people. This is a place where you can be yourself, feel supported and build a career that grows as you do.

Career Growth & Accredited Learning: We are the first employer in ANZ to offer accredited learning pathways, our Learn, Earn & Grow approach can support further education and university opportunities while you work.

Hotel & Dining Discounts: Enjoy exclusive accommodation and dining discounts across our hotels and brands.

Global Opportunities: With 80+ hotels, 12+ brands and operations across 11+ countries, access exciting career opportunities, travel experiences and opportunities across our global network.

Everyday Savings: Unlock discounts on groceries, shopping, entertainment, travel and everyday essentials to help your money go further.

Wellbeing Support: Access wellbeing resources, Employee Assistance Program (EAP) services and support designed to help you thrive at work and beyond.

Flexibility & Leave: Take the time you need to recharge, celebrate life's important moments and focus on what matters most, with Birthday Leave, Parental Leave, Purchased Leave and Life Leave, designed to support you at every stage of life.

Strong Culture: Be heard in a flat, collaborative culture where individuality is celebrated, ideas are welcomed and people achieve more together.

Apply

A place to belong, to grow and to go further, your way. Apply now and discover where a career with TFE Hotels could take you.