Data Entry, Administrative Support Specialist

Job Description:

• Maintain accurate data in databases, spreadsheets, and CRM systems
• Handle administrative tasks, documentation, filing, and recordkeeping
• Manage client communications, inquiries, and follow-ups
• Support sales operations, lead tracking, order processing, and account updates
• Schedule appointments, coordinate meetings, and manage calendars
• Prepare and organize business documents, reports, and records
• Track client interactions, sales activities, and pending tasks
• Coordinate with internal teams to ensure efficient operations
• Identify record discrepancies while maintaining accuracy and confidentiality
• Perform other duties related to the position as assigned

Requirements:

• Proficient level of English (written and spoken)
• Strong interpersonal and communication skills with clients, vendors, and teammates
• Previous experience in data entry, administrative assistance, sales support, customer service, or a related role
• Strong attention to detail and accuracy when handling data and documentation
• Ability to manage records, schedules, client inquiries, and follow-up activities efficiently
• Resourceful, accountable, with a strong sense of ownership
• Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident
• Strong problem-solving skills with the ability to work independently
• Excellent time-management and multitasking skills in fast-paced work environments
• Excellent organizational skills with the ability to manage daily operations
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Familiarity with standard business tools (email, spreadsheets, document management)
• Ability to quickly learn new systems, software, and workflows
• Ability to follow established processes accurately with minimal supervision
• Ability to work U.S. EST (New York) business hours and adapt to business needs
• Interested in long-term career opportunities
• Able to undergo a background check
• Reliable Windows 10+ computer, two monitors, and high-speed internet
• Reliable backup power source (e.g., power bank, UPS, inverter, or generator) for uninterrupted work during outages
• Professional home workstation capable of supporting uninterrupted remote work

Benefits:

• 100% remote work
• Great work environment with potential for growth
• Long-term opportunity
• Full-time position with 40 hours weekly