Procurement & Sourcing Operations Analyst

Position Summary

This role manages sourcing and procurement activities that help business teams select suppliers, evaluate commercial options, and establish effective vendor relationships. The position leads lower-to-moderate complexity sourcing engagements, including competitive bidding, supplier analysis, pricing evaluation, contracting coordination, and stakeholder management. You will partner across business teams, Sourcing, Legal, Risk, and suppliers to move engagements forward and support sound commercial decisions.

Key Responsibilities

• Lead lower-to-moderate complexity sourcing engagements based on business requirements, supplier capabilities, cost, risk, and commercial considerations.
• Manage competitive sourcing and bidding activities, including requests for information, proposals, and quotes.
• Evaluate suppliers using commercial terms, pricing, capabilities, contracts, data, and relevant category knowledge.
• Develop and analyze pricing models and supplier comparisons to support informed sourcing decisions.
• Partner with business stakeholders to understand requirements and translate them into effective sourcing approaches.
• Coordinate engagements across business partners, Procurement, Legal, Risk, and suppliers.
• Manage sourcing activities through defined milestones, proactively resolving issues and escalating risks when appropriate.
• Support contract review, approval, renewal, and timeline management.
• Build productive supplier and internal stakeholder relationships through clear communication and expectation management.
• Identify viable supplier alternatives and opportunities to improve commercial or operational outcomes.
• Maintain accurate procurement and supplier information consistent with data-quality expectations.

Required Qualifications

• Three years of related work experience.
• Undergraduate degree or equivalent combination of training and experience.
• Experience in procurement, sourcing, supplier management, vendor management, purchasing, contracting, or a closely related function.
• Experience coordinating sourcing transactions, supplier-selection processes, competitive bids, or comparable commercial engagements.
• Ability to evaluate supplier capabilities, commercial information, pricing, contracts, or related business data.
• Strong analytical and problem-solving skills with the ability to compare alternatives and support business decisions.
• Demonstrated stakeholder management and relationship-building skills.

Preferred Qualifications

• Accounting or Finance degree.
• Experience with RFx processes such as RFPs, RFIs, or RFQs.
• Contract review, contract lifecycle management, or vendor-invoicing experience.
• Experience partnering with Legal and Risk functions during sourcing engagements.
• Category sourcing or category-management experience.
• Pricing analysis, cost modeling, or commercial analysis experience.
• Experience in financial services or another regulated environment.

Special Factors

Sponsorship

About Vanguard

At Vanguard, we don't just have a mission-we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.