Executive Assistant – Equities

Zürich

05-10-2026

Job Type

Permanent

Emp Type

Full Time

Industry

Hedgefund

Division

HR

Job Title

Talent Acquisition Manager

Salary Type

Annual

Salary

Negotiable

Job ID

214953

An established Hedge Fund is looking for an experienced and highly polished Executive Assistant to join its Zurich office and provide dedicated support to a senior Equities team.

This is a high-visibility, hands-on position suited to someone who enjoys working in a fast-paced investment environment and is confident operating at senior level. You will work closely with Portfolio Managers and investment professionals, taking ownership of complex day-to-day coordination while acting as a trusted point of contact for internal and external stakeholders.

The successful candidate will also provide occasional support to the wider Zurich office, helping to ensure that day-to-day operations run smoothly.

Key Responsibilities

• Serve as a professional and trusted first point of contact for senior stakeholders, colleagues, clients, brokers and visitors.
• Manage complex and constantly evolving calendars, proactively identifying and resolving scheduling conflicts.
• Coordinate internal and external meetings, including preparation of agendas, materials, logistics and follow-up actions.
• Maintain accurate records relating to corporate access, broker interactions and other investment-related activities.
• Organise complex domestic and international travel, preparing detailed itineraries and managing changes at short notice.
• Prepare, process and reconcile expenses accurately and within required deadlines.
• Coordinate visitors, meetings and hospitality, ensuring a seamless and professional experience.
• Provide additional administrative and operational support to the Zurich office when required.
• Anticipate the needs of the Equities team and proactively take ownership of tasks from start to finish.
• Handle sensitive and confidential information with a high level of discretion and professionalism.

About You

We are looking for an experienced Executive Assistant who is highly organised, commercially aware and comfortable supporting senior professionals in a demanding environment.

Ideally, you will have:

• 7+ years of Executive Assistant experience, preferably supporting senior executives, Portfolio Managers, investment professionals or other senior stakeholders.
• Previous experience within financial services, asset management, investment banking, hedge funds or another high-performance professional environment.
• Proven experience managing complex diaries, international travel and multiple competing priorities.
• Strong stakeholder management skills and the ability to build trusted relationships across internal and external networks.
• Excellent written and verbal communication skills, with a polished and professional approach.
• A proactive mindset, strong judgement and the ability to anticipate requirements rather than simply react to them.
• Exceptional organisation and attention to detail, particularly when priorities shift at short notice.
• A discreet and trustworthy approach to handling confidential and sensitive information.
• The ability to work independently while also contributing effectively within a close-knit team.
• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel, alongside confidence using modern workplace and productivity tools, including AI-enabled tools where appropriate.

Working Environment

This is a fully onsite position based in Zurich within a professional and collaborative investment environment.

The firm offers a well-equipped office, a strong employee-focused culture and a range of workplace benefits and activities designed to support both professional and social engagement.

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