Accounting Coordinator

Tom James is the World’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers-controlling the entire manufacturing process ‘from sheep to suit’ - we offer unparalleled value to those with an eye for quality.

We are seeking an enthusiastic, proactive Accounting Coordinator to join our team. Qualified applicants must demonstrate the ability to learn quickly, understand the team’s goals and effectively prioritize their efforts.

The Accounting Coordinator provides specialized accounting and financial administration support for the Company, including account reconciliations, corporate telecom and travel-card accounting, and related financial activities. Assists the Controller with monthly reconciliations and month-end close processes, including researching and resolving discrepancies and ensuring transactions are accurately recorded and properly supported. This position works with confidential financial information and requires a high degree of accuracy, organization, discretion, and attention to detail.

Job duties include:

Logistics & Operations Support

• Provides support with retail office relocations
• Organizes factory purchase requests
• Other duties as assigned by the Logistics & Operations Manager

Internet/phone Services

• Codes and pays all internet/telephone bills for retail, corporate and some factory locations noting billing fluctuations
• Ensures phones are operating correctly at locations we monitor
• Assists the operations manager in moving of internet and phone lines when locations move
• Reconciles and codes T-Mobile and AT&T bill for all iPads and company cell phones.

Travel Card Reconciliation

• Pulls all tickets billed from American Express master file; determines purpose of travel and location to be charged
• Codes bills and enters on spreadsheet and codes for paying through A/P
• Provide documentation of factory-charged air travel to factory controllers

Monthly Accounting

• Reconciles intercompany accounts
• Assists with monthly account reconciliation
• Researches and resolves reconciling items, escalating discrepancies as needed

Supports month-end close activities.

Required Knowledge, Skills, & Abilities

• Proficiency in Microsoft Excel and general computer applications
• Ability to quickly learn and adapt to new payroll and accounting systems
• Strong verbal and written communication skills.
• Self-motivated with a proactive, detail-oriented work style
• Ability to work independently, and collaboratively across all levels of the organization
• Ability to handle stressful situations.
• Regular on-site attendance required.

Education/Work Experience

• Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred
• 1-2 years of accounting or bookkeeping experience