Human Resources Assistant

OVERVIEW:

The Human Resources Assistant provides administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations.

DESCRIPTION:-

Role-specific HR tasks (Assistant):

· Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…)

· Absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner

· Learn and assist with employees’ relocations and international transfers processes

· Learn and assist with immigration and work permit visa applications

· Learn and assist with maternity, parental and paternity leave processes

· Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries

· Administer and process employee’s benefits such as pension, life and medical insurances, meal cards…

Additional HR tasks (support with OB tasks):

· Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents

Generic/Common HR tasks:

· Prepare various documents (agreements, addendums, reference letters, etc.)

· Keep soft and hard employee files up-to-date

· Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports

· Educate managers and employees with HRIS (i.e. Workday) usage

· Provide support and assistance in international HR projects

· Perform HR administration and operational support to the HR Departments in different locations

· Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor

REQUIRED SKILLS:

· Good knowledge of MS Office (specifically Excel)

· Excellent communication skills in English and Spanish [change as needed] (written and verbal)

· Ability to maintain professionalism in all situations

· Ability to handle sensitive information in a confidential manner

· Attention to detail and problem-solving competencies

· Ability to work effectively across organizational boundaries

· Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace

· Maintain flexibility to take on additional responsibilities, as needed

· Working knowledge with a HRIS (Workday)