Office Coordinator
TransPerfect Is More Than Just a Job…
Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards.
Office Coordinator - Mexico City
Who We Are:
TransPerfect was founded with a mission to help the world's businesses navigate the global marketplace. Today, we have grown to be an industry leader organization by helping clients globalize their business no matter what service they might need. TransPerfect provides a full array of language and business support services, including translation, multicultural marketing, website globalization, legal support, and any kind of technology solution.
What You Will Be Doing:
Responsibilities:
Professionally screen and transfer a high volume of incoming calls
Greet and interact with clients, vendors, and visitors and coordinate their visit with the appropriate staff member
Ensure visitors lock belongings in provided lockers during special projects
Responsible for appearance of the reception, conference room, pantry, and common office areas, including cleanliness
Open, sort and distribute checks for accounting
Open, sort, and distribute incoming correspondence
Sign for & trackFedEx/UPS/messenger packages
Prepare refreshments for client meetings (water, coffee, etc.)
Order office and pantry supplies
Coordinate travel itineraries and arrangements
Coordinate and maintain office space, telephone lists, security badges, and office keys
Serve as the main point of contact for building management and local vendors
Assist with coordinating office events
Perform general office work for Operations, HR, Recruitment, and Managers as needed
Work directly with local divisions to assist with project needs
Act as a point of contact for equipment/services/operations issues in the office
Liaise with the global operations team
Assist in special projects as needed
May assist in coordinating Coordinate travel itineraries and arrangements
Who We Are Looking For:
As an Operations Assistant Receptionist you are a:
Creative thinker - You are curious and unafraid to ask questions
Hard worker - You are industrious and diligent in everything you do
Innovator - You are willing to initiate changes and introduce new ideas
Your experience includes:
Bilingual in English and Spanish
Strong customer-service orientation
A friendly disposition
Excellent written and verbal English communication skills
Ability to independently troubleshoot and drive issues to resolution
Must possess excellent customer service skills and a willingness to be helpful
Experience in guest services, or in a client-facing role
Ability to maintain professionalism in all situations
Experience working in an office assistant role, or similar experience
Experience booking travel and working with TMC, preferred but not required
Where Your Career Is Going:
At TransPerfect, there are a lot of growth opportunities. All departments offer career growth and development that can combine your skills, interest and experience. We encourage our employees to have a continuous dialogue with management about growth opportunities throughout your tenure with the company.
End your job search and find your career at TransPerfect #careersNOTjobs.
Why TransPerfect:
For more than 25 years, we have honed a culture where all kinds of ideas are shared and new ventures are not only welcomed, but also encouraged. In this fast-paced environment, employees are intellectually stimulated so they can grow alongside the organization. From Intern to President, we believe that every single employee should have a voice and contribute to the amazing services we offer our clients.
TransPerfect provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law
For more information on the TransPerfect Family of Companies, please visit our website at www.transperfect.com.