Internal Audit Coordinator

Department: Compliance

Position Type: Full-Time

FLSA: Non-Exempt

Job Summary:

Internal Audit Coordinator will be responsible to assisting the Compliance Audit & Risk Manager with the implementation of the Organizations Audit Workplan, by coordinating internal audit activities. Responsible for working with various departments to ensure compliance with internal policies, regulations including grant requirements. This role will involve planning, executing and reporting on internal audits, identifying areas of improvement, and providing recommendations for enhancing operational efficiency and compliance.

Duties/Responsibilities:

• Monitor and assess compliance with FQHC guidelines, regulations, and reporting requirements.
• Conduct audits to ensure that programs and services (including grant-funded) adhere to established policies and procedures.
• Work with Compliance Audit & Risk Manager in developing an annual audit workplan based on previous audit findings (internal & external), risk assessments and organizational priorities.
• Implement audit work plan by completing internal audits to evaluate the effectiveness of internal controls and program operations.
• Attend Monitoring visit entrance/exit meetings and provide updates to Compliance Audit & Risk Manager on visit findings.
• Assist with ensuring timely submission of Corrective Action Plans for site visit findings and monitor implementation of those plans to ensure follow-through and completion.
• Maintain comprehensive and organized audit documentation.
• Prepare detailed audit reports, highlighting findings and recommendations.
• Communicate audit results to relevant stakeholders, including department heads and grant managers.
• Work with program management to review corrective action plans and monitor the status of all corrective actions plans until fully resolved.
• Identify opportunities for process improvements and efficiency enhancements including within the grant funded programs.
• Recommend corrective actions to address identified weaknesses and enhance overall compliance performance.
• Work with management to monitor the effectiveness of implemented corrective action plans.
• Support program management by providing support and guidance on grant compliance matters.

• Stay informed about changes in regulations and industry best practices including grant management and internal auditing.

Miscellaneous:

• Requires the ability and commitment to respect and support patients, other employees and visitors with various lived experiences.
• Requires individual demonstration of commitment to the mission, vision, One Trillium values, behaviors and modeling them in the organization.
• Responsible for maintaining confidentiality of all patient, client, employee, protected and proprietary information.
• Employees are accountable for meeting the performance standards of their departments and must participate as requested in compliance audits and quality improvement plans.
• Required to participate in continuous improvement of job responsibilities and organizational or work processes to advance the organization or department.
• Other specific duties as assigned.

Education and Experience:

• High school diploma or GED required
• Minimum of 2 years' experience auditing in a healthcare setting.
• Regulatory compliance knowledge such as HIPAA, compliance, audit, etc.
• FQHC experience preferred.

Physical Requirements:

While performing the duties of this job, the employee is required to stand, sit, walk, use hands to finger, handle, or feel; reach with hands and arms; talk; and hear. Occasionally the employee must stoop, bend, and lift or move up to 25 lbs. Vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.