Fleet Management Controller

Key Responsibilities

• Monitor the fleet management/telematics system in real time to track vehicle locations, movements, and operational status.
• Monitor fuel filling transactions against fuel card/system records to verify accuracy and flag discrepancies.
• Monitor fuel levels and consumption trends to detect and investigate suspected fuel pilferage or siphoning incidents.
• Compare actual vehicle routes against approved route plans and flag unauthorized deviations.
• Conduct regular route optimization checks using the fleet management software, identifying shorter, more efficient, or lower-cost routes and recommending updates to route plans accordingly.
• Identify and report excessive vehicle idle time or unscheduled stops, investigating causes with drivers and supervisors.
• Generate and analyze daily/weekly exception reports fuel anomalies, route deviations, idle time for the Logistics Manager.
• Escalate confirmed or suspected fuel pilferage, route non-compliance, or misuse of vehicles for further investigation and disciplinary action.
• Coordinate with drivers to reinforce compliance with route plans, fuel policies, and idle-time reduction targets.
• Maintain accurate, up-to-date records of fuel usage, route compliance, and vehicle utilization in the fleet management system.
• Support preventive maintenance scheduling by flagging vehicles with unusual usage patterns excessive idling, mileage, etc..
• Assist in preparing periodic reports fuel efficiency, route adherence, idle time trends.
• Respond to alerts from the fleet management software e.g., geofence breaches, harsh driving, prolonged idling and take appropriate follow-up action.

Qualifications & Experience

• Diploma or degree in Logistics, Transport Management, Supply Chain, or a related field.
• 2-4 years' experience in fleet monitoring, logistics coordination, or a similar fleet/transport control role.
• Hands-on experience with fleet management/telematics software e.g., fuel monitoring, GPS/route tracking, idle-time reporting is required
• Working knowledge of fuel management controls and common pilferage indicators/patterns.
• Ability to read and interpret route plans, GPS tracking data, and telematics dashboards.