Procurement Support Administrator
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Turner & Townsend seeks an experienced, highly organized and detail-oriented individual to work in a client facing role as a Procurement Support Administrator. The role is to provide vital contracts and invoice review support to the procurement department of a high paced data centers client, ensuring efficient and smooth operations. This role plays a crucial role in maintaining accurate records, coordinating processes, and facilitating effective communication within the department and with external stakeholders. The ideal candidate will possess strong organizational skills, exceptional attention to detail and accuracy in data entry and documentation, and the ability to handle multiple tasks simultaneously.
Responsibilities:
- General Support:
- Supporting the wider SAP team with ad hoc data requests and collating financial information for incomplete data sets.
- Reviewing & validating data supplier data such as addresses and providing vendors with support on new systems.
- Identification of / troubleshooting user issues.
- Facilitating and tracking the resolution of system issues using the client's internal ticketing systems.
- Submitting, tracking and providing updates on feature requests using the client’s internal ticketing systems.
- Reporting on volume and status of issues on a weekly basis
- Presentation of status reports to clients and internal teams.
- Coordinate and prepare presentation material, support team training & demonstration of features.
- Developing an updating process documentation following the roll out of new systems and processes.
- Contract Execution:
- Review contracts for accuracy and completion, route contracts for signature and upload to contract depository. Also assist in dealing with legal approvals, etc.
- Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through the correct workflow.
- PO Funding - Assist teams in creating purchase orders for all global regions.
- Support in team wide continuous improvement initiative in relation to contract execution processes and program wide training sessions for site teams / vendors.
- Invoice Review:
- Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms as well as checking for billing. errors such as duplication, math errors, missing back up or expense overages.
- Review and validation of vendors / suppliers and General Contractor’s invoices against the contract.
- Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and
- internal Accounts Payable (AP) team.
- Track invoices from submission for review to payment to ensure vendors follow invoice submission requirements and
- AP processes the invoices correctly and timely.
- Log all invoices received and reviewed, tracking issues and cost savings.
- Reporting and Analysis - Help to generate reporting to analyze invoice review and contract management to help
- Improve the team’s performance and improve our service offerings.
- Support site wide trainings and provide invoicing support to teams and vendors across the program.
- Experience working in the construction industry.
- Experience working with SAP systems and /or other financial management software is desirable.
- Understanding of procurement/sourcing and contract activities.
- Understanding of the construction invoicing process, Accounts Payable, etc.
- Experience in reporting and analysis and openness and interest to learn new data analysis & reporting.
- Advanced skills with spreadsheets, charts, and presentations of data.
- Advanced presentation skills and ability to thrive in a client-facing role.
- Proficiency with Microsoft and Google Suite of applications.
- Ability to coordinate & organize multiple sources of data.
- Ability to develop good working relationships within different client cultures and across multiple project teams.
- High attention to detail.
- Good organization skills, ability to multitask, prioritize, and be a team player.
- Drive to be proactive and self-motivated and customer centric.
- Excellent interpersonal, verbal and written communication skills.
- Strong problem-solving skills.
- The tenacity and ambition inject value and create solutions.
*On-site presence and requirements may change depending on our client's needs*
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life.
To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/
All your information will be kept confidential according to EEO
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Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.