Human Resources (HR) & Admin Executive(Mandarin Speaker)
Job Overview
- Position: Human Resources (HR) & Admin Executive
- Employment Type: Full-time, Permanent
- Location: Jalan Meru, Klang, Selangor, Malaysia
- Salary: Competitive, based on experience (Commensurate with market rates)
- Availability: Immediate Joiner
Working Hours & Days
- Working Days: Monday to Saturday (5-6 days per week)
- Daily Schedule: 9 hours total per day (8 working hours + 1 hour lunch break)
Note: Total weekly operational hours strictly adhere to local statutory frameworks and
organizational policies.
Key Responsibilities
As our pioneer HR personnel in Klang, you will act as the core support system handling end-to-end
HR functions, comprehensive corporate documentation, and administrative cross-collaboration
across all organizational departments (Operations, Finance, Logistics, Production, and Customer
Service).
Statutory Compliance & Payroll Management
- Manage monthly payroll processing and timely calculation of end-to-end employee
compensation, allowances, bonuses, and deductions.
- Handle full statutory accounts management, submissions, and timely payments including
KWSP (EPF), PERKESO (SOCSO), SIP (EIS), and LHDN (PCB/Income Tax).
- Act as the direct point of contact for local government bodies, municipal councils, and
regulatory authorities to keep all operational hubs fully compliant.
Cross-Departmental Support & End-to-End Documentation
- Oversee, compile, and systematically archive all corporate, employment, and administrative
documentation required for local office setup and expanding operations.
- Actively support the Logistics and Supply Chain department with local document processing,
clearance workflows, delivery paperwork, and warehouse/office vendor management.
- Draft, update, and systematically issue official corporate letters, employment contracts,
standard operating procedures, employee handbooks, and internal operational memos.
Requirements
Sourcing, Recruitment & Onboarding
- Manage the full lifecycle recruitment pipeline, from drafting and posting vacancies on local job
portals to screening, vetting, interviewing, and hiring quality talent.
- Facilitate seamless onboarding and orientation processes for incoming employees across all
departments, ensuring smooth cultural integration into the company's regional goals.
Office Administration
- Maintain overall office upkeep, manage assets and operational inventory, track vendor
contracts, and resolve day-to-day corporate administrative issues.
Job Requirements
- Education: Diploma, Advanced Diploma, or Bachelor’s Degree in Human Resource
Management, Business Administration, or any relevant professional field.
- Experience: 3 to 5 years of hands-on experience in full-spectrum HR operations and corporate
office administration, preferably in a fast-paced or scaling/startup business environment.
- Mandarin Language Proficiency (Crucial): Fluency in spoken and written Mandarin
- English Language Proficiency (Crucial): Fluency in spoken and written English is required to
manage local statutory portals
- Technical & Core Competencies: Excellent mastery of Microsoft Office applications (Word,
Excel, PowerPoint), profound functional familiarity with Malaysian labor laws/Employment Act
amendments, and a highly detailed, supportive, and solution-driven approach to multi-department
setups.