Admin Logistic Supervisor

Job Title: Admin Logistic Supervisor

Organisation: Twyford Impex

Duty Station: Nakaseke, Uganda

About Organisation:

Twyford is one of the best-known tile brands and manufacturers in the world especially in Africa, Europe, the Unite States of America, South America and Latin America. It is universally recognized as a benchmark for quality tiles, a symbol of Made in Africa around the world.

Job Summary: The Admin Logistic Supervisor is responsible for managing the company’s day-to-day logistical and administrative support services, including canteen operations, factory hygiene, landscaping, dormitory administration, and the maintenance and repair of office and residential facilities. This role ensures that all support services are delivered efficiently, safely, and cost-effectively, creating a clean, well-maintained, and comfortable environment for all employees. The Admin Logistic Supervisor leads a team of support staff and works closely with internal departments and external service providers to maintain high standards of facility management.

Key Duties and Responsibilities:

• Oversee the daily operations of the staff canteen, ensuring timely provision of quality, hygienic, and nutritious meals.
• Monitor food quality, portion control, and menu variety, and gather employee feedback for continuous improvement.
• Ensure the canteen complies with all food safety and hygiene regulations.
• Manage canteen suppliers and vendors, including contract negotiation, performance evaluation, and cost control.
• Supervise canteen staff, ensuring cleanliness, proper food handling, and adherence to safety standards.
• Monitor canteen budgets and control food costs while maintaining service quality.

Factory Hygiene & Landscaping

• Supervise the cleaning of factory premises, offices, restrooms, and common areas to maintain high standards of hygiene.
• Oversee waste management, including proper segregation, collection, and disposal of general and hazardous waste.
• Manage pest control programs and ensure regular inspections and treatments are carried out.
• Supervise landscaping and gardening activities to maintain neat, healthy, and well-presented outdoor areas.
• Ensure that all hygiene and landscaping activities comply with company policies and Uganda’s environmental and health regulations.

Dormitory Management

• Manage company-provided staff dormitories and housing, ensuring clean, safe, and well-maintained living conditions.
• Allocate accommodation fairly based on company policy, staff grade, and availability.
• Conduct regular inspections of dormitories to ensure compliance with hygiene, safety, and maintenance standards.
• Address employee concerns related to accommodation and mediate any disputes.
• Maintain accurate records of occupancy, assets, and utility consumption.
• Coordinate with security and EHS teams to ensure a safe living environment.

Office & Dormitory Maintenance & Repair

• Oversee the day-to-day maintenance and repair of office buildings, dormitories, and surrounding facilities.
• Identify maintenance needs through regular inspections and coordinate timely repairs for plumbing, electrical, carpentry, painting, and HVAC systems.
• Supervise maintenance staff and external contractors, ensuring work is completed to standard and within budget.
• Maintain an inventory of maintenance tools, spare parts, and supplies, and request replenishment as needed.
• Ensure that all maintenance activities comply with safety standards and do not disrupt operations.
• Maintain accurate records of maintenance requests, work orders, and completion reports.

Team Supervision & Development

• Lead, supervise, and coordinate the activities of support staff, including cleaners, gardeners, canteen workers, and maintenance technicians.
• Assign daily tasks, monitor performance, and ensure adequate coverage across all areas.
• Conduct regular performance reviews, provide feedback, and identify training needs.
• Foster a positive work ethic, discipline, and teamwork among support staff.
• Ensure adherence to company policies, safety rules, and workplace conduct standards.

Vendor & Budget Management

• Manage relationships with external service providers for canteen, cleaning, landscaping, pest control, and maintenance services.
• Negotiate contracts, monitor service quality, and ensure value for money.
• Prepare and manage the logistics and facilities budget, tracking expenditures and identifying cost-saving opportunities.
• Approve purchases within delegated authority and ensure proper documentation.

Compliance & Safety

• Ensure all logistical and facility activities comply with Uganda’s Occupational Safety and Health Act, environmental regulations, and company policies.
• Conduct regular safety inspections of facilities and equipment, reporting hazards and implementing corrective actions.
• Ensure fire safety equipment, emergency exits, and first aid supplies are maintained and accessible in all facilities.
• Support emergency response drills and incident reporting as required.

Reporting & Documentation

• Prepare regular reports on canteen performance, hygiene, landscaping, dormitory occupancy, and maintenance activities.
• Maintain accurate records of all service contracts, inspections, repairs, and expenditures.
• Support internal and external audits by providing required documentation.
• Provide timely updates to the Admin Manager on all logistical and facility matters.

Qualifications, Skills and Experience:

Education:

• Diploma or Bachelor’s degree in Business Administration, Logistics, Facilities Management, Hospitality Management , or a related field.
• (A Diploma with extensive relevant experience may be considered.)

Experience:

• Minimum 4–6 years of experience in logistics, facilities management, or administrative support, with at least 2 years in a supervisory role.
• Proven experience in managing canteen services, cleaning, landscaping, dormitories, and building maintenance.
• Experience in an industrial park, factory, or large corporate environment is highly desirable.
• Prior work experience in Uganda or East Africa is essential.

Language Requirement (Mandatory):

• Fluent in English (spoken and written) – must be able to communicate clearly with staff, vendors, and management, and prepare reports and correspondence in English.
• Proficiency in local languages (e.g., Luganda, Swahili) is a strong advantage.
• Strong knowledge of facilities management, food safety, hygiene standards, and building maintenance.
• Understanding of budgeting, cost control, and vendor management.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for reporting and record-keeping.
• Knowledge of Ugandan regulations related to health, safety, environment, and labour.

Soft Skills:

• Strong leadership and team supervision abilities.
• Excellent organisational and time-management skills.
• Good communication, negotiation, and interpersonal skills.
• Problem-solving mindset and ability to handle emergencies calmly.
• High attention to detail and commitment to quality.
• Integrity, reliability, and a proactive attitude.
• Cultural sensitivity and ability to work with diverse teams.

Other Requirements:

• Valid driving permit is an advantage.
• Willingness to work flexible hours, including weekends and holidays, when required.
• Physically fit and able to inspect facilities and outdoor areas regularly.
• Must reside in or be willing to relocate to Kapeeka, Nakaseke District, or nearby areas.
• Clean criminal record.

How to Apply:

Interested candidates should send their CV and a cover letter to [[email protected]] with the subject line “Admin Logistic Supervisor – Uganda”. Applications will be reviewed on a rolling basis.

NB: Only shortlisted candidates will be contacted.

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Level of Education: associate degree

Work Hours: 8

Experience in Months: 48