Transportation Supervisor

About the Role

• Twyford International is seeking an experienced Transport Supervisor to support the management of the company's own vehicle fleet.
• The successful candidate will be responsible for the day-to-day management of the company's own vehicles and drivers, ensuring safe, compliant, efficient and cost-effective transportation operations.

Key Responsibilities

Transport Compliance & Licensing

• Manage the processing, renewal and maintenance of all statutory licences, permits and documentation relating to company-owned vehicles.
• Ensure all vehicles remain compliant with Kenyan transport, registration, inspection and licensing requirements.
• Maintain accurate records of vehicle documentation and ensure timely renewals.
• Support compliance with applicable road transport and safety regulations.

Fleet Operations & Route Planning

• Plan and optimize transportation routes for company-owned vehicles.
• Monitor transportation schedules, delivery timelines and vehicle utilization.
• Track transport performance and ensure transportation requirements are met efficiently.
• Analyze vehicle utilization and operational efficiency and recommend improvements.
• Monitor vehicle availability and coordinate daily vehicle deployment and scheduling.

Vehicle Maintenance & Workshop Management

• Oversee the daily inspection, maintenance and servicing of company-owned vehicles.
• Establish and monitor preventive maintenance schedules and inspection routines.
• Coordinate vehicle repairs and ensure timely resolution of mechanical issues.
• Manage spare parts, consumables and maintenance-related supplies.
• Monitor vehicle maintenance records and ensure proper documentation.

Fleet Cost Control

• Monitor and control fleet operating costs, including tyres, servicing, repairs, spare parts and other maintenance expenses.
• Prepare and monitor budgets for vehicle maintenance and related fleet costs.
• Maintain accurate cost records and develop vehicle-by-vehicle cost analysis.
• Identify opportunities to reduce operating costs while maintaining vehicle safety and reliability.

Driver Team Management

• Manage the company's own-fleet drivers and coordinate their daily work.
• Participate in driver recruitment, interviews and road tests.
• Assess driver performance and recommend replacement or retention based on performance, safety and operational requirements.
• Ensure drivers comply with company procedures, road safety requirements and operational standards.
• Conduct regular driver safety training, operational briefings and daily/periodic safety awareness sessions.

Fleet Policies & Procedures

• Assist the Chinese management team in developing and implementing fleet management policies and procedures.
• Support the development of procedures covering:
• Vehicle dispatch and scheduling
• Driver management
• Vehicle inspection
• Preventive maintenance
• Fuel and tyre management
• Fleet safety
• Accident reporting
• Monitor compliance with established procedures and drive continuous improvement.

Accident & Insurance Claims Management

• Assist in managing accidents involving company-owned vehicles.
• Coordinate accident reporting, investigations and follow-up actions.
• Liaise with relevant authorities, insurers, workshops and other stakeholders where required.
• Follow up on insurance claims and ensure timely resolution and documentation.
• Identify recurring accident and safety issues and recommend preventive measures.

Reporting & Performance Analysis

• Prepare regular fleet operation reports covering vehicle utilization, availability, maintenance, costs, incidents and driver performance.
• Track vehicle attendance/availability and utilization rates.
• Analyze transportation efficiency and delivery timeliness.
• Provide regular operational updates and recommendations to management.

Qualifications & Requirements

Academic Qualifications

• Bachelor's Degree in Logistics, Transport Management, Supply Chain Management, Vehicle Engineering, Mechanical Engineering or a related field.
• Additional professional qualifications in fleet, transport or logistics management will be an advantage.

Professional Experience

• Minimum 5 years' experience in transport, fleet or logistics operations.
• At least 2 years' experience managing a company-owned fleet of 30 or more vehicles.
• Demonstrated experience in fleet operations, driver management, vehicle maintenance and transport cost control.

Technical & Professional Competencies

The ideal candidate should have demonstrated ability in:

• Kenyan vehicle registration, inspection and transport licensing requirements.
• Vehicle and fleet compliance management.
• Accident management and insurance claims follow-up.
• Route planning and transportation scheduling.
• Preventive vehicle maintenance and inspection.
• Spare parts, tyres and maintenance consumables management.
• Fleet budgeting and cost control.
• Vehicle-level cost tracking and analysis.
• Driver recruitment, interviewing and road testing.
• Driver performance management and safety training.
• Development and implementation of fleet management procedures.
• Fleet utilization and operational efficiency analysis.

Systems & Tools

• Proficiency in Microsoft Excel for fleet records, cost analysis and reporting.
• Experience using TMS, GPS tracking or fleet management systems.
• Strong data analysis and reporting skills.

Language Requirements

• English: Strong written and verbal communication skills, with the ability to independently prepare reports and communicate with management.
• Swahili: Fluency required for effective communication and direct management of local drivers.
• Ability to communicate effectively with Chinese management will be an added advantage.

Key Competencies

• Fleet and transport management
• Strong leadership and team management
• Safety-conscious approach
• Cost control and budgeting
• Problem-solving and decision-making
• Route and operational planning
• Vehicle maintenance coordination
• Compliance management
• Strong communication and reporting skills
• Ability to work under pressure
• Strong organizational and analytical skills

Location & Mobility

• The successful candidate will be based primarily in Kajiado and should be able to provide operational support and oversight for fleet activities in Kisumu when required.
• The role requires flexibility to travel between the two locations depending on operational needs.