Facility Coordinator
About the Role
We are looking for a tech-savvy and organised Facility Coordinator to support and improve facilities operations across multiple sites.
This role goes beyond day-to-day coordination. You will be involved in setting up systems, improving processes, and developing SOPs, while working closely with vendors to ensure smooth and reliable maintenance operations.
If you enjoy combining operations + systems + process improvement, this role offers strong learning and growth opportunities.
What You Will Do
Facilities Coordination
Coordinate preventive and corrective maintenance across multiple sites
Liaise with vendors and contractors to ensure timely and quality work
Track maintenance requests and follow through to completion
Systems & Process Improvement
Support the setup of maintenance tracking systems
Assist in developing simple SOPs and workflows
Identify ways to improve efficiency and visibility of operations
Asset & Data Tracking
Maintain basic facility and maintenance records
Track service schedules and maintenance history
Support simple reporting and tracking dashboards
Operational Support (Occasional)
Provide basic AV setup for meetings/events (training provided)
Support event setup where required
What We Are Looking For
Diploma in Facilities Management, Engineering, Business, or related field
1-3 years of experience in facilities, operations, or coordination roles
Comfortable with digital tools (Excel, SharePoint, Microsoft 365)
Able to organise work, follow through, and manage multiple tasks
Interested in learning systems, SOP development, and process improvement
Good communication skills and a proactive attitude
Why Join Us
- Opportunity to build systems, not just follow processes
- Exposure to multi-site operations
- Hands-on experience in digitalisation and process improvement
- Clear growth pathway into Facilities / Operations / Systems roles
- Supportive team environment
Who This Role Is Suitable For
Candidates who enjoy structure, organisation, and improving processes
Those who are curious about systems and digital tools
Individuals looking to grow beyond a routine coordination role