Executive Team Assistant

We're looking for an experienced Executive Assistant to:

• Provide executive-level administrative support to the Market Executive, Associate Market Executive, Market Administrative Officer, and South Market leadership team.
• Manage complex calendars, leadership meetings, conference calls, travel arrangements, and market events across multiple locations.
• Coordinate domestic travel, meeting logistics, catering, conference facilities, and executive itineraries.
• Manage expense and concur reimbursement submission for Market Executive.
• Lead planning and execution of market conferences, leadership meetings, Team Associate Summits, community engagement activities, and employee events.
• Prepare executive presentations, training materials, meeting workbooks, reports, briefing documents, and communication packages.
• Partner with Human Resources, Recruiting, Technology, and Market Leadership to manage hiring, onboarding, recruiter transitions, job requisitions, and workforce planning initiatives.
• Coordinate onboarding activities for new hires, ensuring timely completion of HR requirements, system access, entitlement setup, workspace readiness, and first-day experiences.
• Manage market administration processes including invoices, sponsorship requests, business expenses, vendor coordination, procurement activities, and office operations.
• Support branch and market operational initiatives including access management, shared-drive administration, business card and stationery ordering, branding requests, and technology coordination.
• Develop and maintain relationships with internal stakeholders, external partners, vendors, and senior leaders across the organization.

• Draft professional communications, coordinate leadership messaging, and support market-wide engagement and recognition programs.