Executive Assistant

Executive Assistant - XG Auto

We are looking for a highly competent and professional Executive Assistant. You will be a key partner in ensuring the executive's efficiency by managing their schedule, communications, and critical projects. The ideal candidate must be proactive, resourceful, and exercise excellent judgment in a variety of situations.

Key Responsibilities

• Calendar and Schedule Management /日程与日程管理: Manage the executive's complex calendar, including scheduling meetings, appointments, and travel arrangements (both domestic and international).
• Communication and Liaison /沟通与联络: Serve as the primary point of contact between the executive and internal/external stakeholders. Handle all incoming communications with discretion.
• Meeting and Document Support: Coordinate and prepare materials for meetings; take minutes and track action items. Draft emails, reports, and presentations.
• Travel Arrangements: Organize complex domestic and international travel, including flights, accommodation, and transportation, with detailed itineraries.
• Project Assistance Provide support on key projects, conduct research, and ensure timely follow-up on various initiatives.

Requirements

• Bachelor's degree or above.
• Minimum of 5 years of experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Excellent verbal and written communication skills in both Chinese and English.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). 精通MS Office办公软件（Word, Excel, PowerPoint, Outlook）。
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Strong sense of professionalism and integrity, with the ability to handle confidential information with discretion.
• Proactive, resourceful, and a strong problem-solver.