Contracts Administrator

Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients Duties & Responsibilities

Contract Administration:
Contract Drafting and Negotiation: Lead the drafting, review, and negotiation of contracts, including subcontractor agreements and supplier contracts. Ensure all terms and conditions align with project requirements and company policies.
Contract Management: Oversee the administration of contracts throughout the project lifecycle. Ensure compliance with contract terms and manage any amendments or modifications.

Documentation:
Maintain comprehensive records of all contract-related documents, including agreements, amendments, and correspondence. Ensure proper documentation for audit and compliance purposes.

Issue Resolution:
Address and resolve contract-related disputes and issues. Liaise with legal counsel, contractors, and suppliers to resolve conflicts and ensure fair outcomes.

Opening up of all applicable local accounts:
Evaluation of each contract individually
Opening up all local accounts with regards to, accommodation, fuel, gas, telephones etc.
Checking and approval of all supplier documentation in accordance with Group Five vendor check list

Control of all paperwork between site and head office:
Discussions regarding monthly paid permanent (local) employees allowances (site and food allowances) are approved.
Relevant paperwork completed and sent to HR department .
Petty Cash values discussed and approved and handed to applicable persons.
All applicable paperwork (petty cash reimbursed, invoices checked, approved) must return to head office regularly for checking and approval
Reconciliation of on-site cash book before being sent to Contracts manager for final approval.

Cost Management:
Budget Monitoring: Develop and manage project budgets, including cost estimates and forecasts. Monitor expenditures and track project costs to ensure alignment with the budget.
Cost Control: Implement cost control measures to manage project costs effectively. Review and approve cost-related documents, such as invoices, change orders, and progress payments.

Cost Reporting:
Prepare and present regular cost reports to project stakeholders, highlighting cost performance, variances, and forecasts. Provide recommendations for cost optimization.

Financial Analysis:
Conduct financial analysis and risk assessments related to project costs. Identify and address potential cost overruns and financial risks.
Coordination and Communication:

Stakeholder Coordination:
Work closely with project managers, procurement teams, and other stakeholders to ensure seamless contract administration and cost management. Facilitate communication between parties to address any contract or cost-related issues.
Contractual Compliance: Ensure that all contractual obligations are met and that project activities comply with legal and regulatory requirements. Stay informed about changes in laws and regulations affecting contracts and costs.
Procurement Support: Assist in the procurement process, including the evaluation of bids and the selection of contractors and suppliers. Ensure that procurement activities align with contract terms and budget constraints.

Policy and Procedure Development:
Best Practices: Develop and implement best practices for contract administration and cost management. Contribute to the creation of policies and procedures to improve efficiency and effectiveness.
Training: Provide training and guidance to junior staff and project team members on contract management and cost control practices

Desired Experience & Qualification

Grade 12 or equivalent.

5-7 years of experience in contract administration and cost management within the construction industry. Experience with electrical and instrumentation projects is preferred