Human Resources Assistant

Location: Bishkek, Kyrgyzstan

Grade: A

Department: Human Resources

Reports to: Associate Director HR

Deadline: Until filled

UCA Background:

The University of Central Asia (UCA) was founded in 2000 as a private, not for profit, secular university through an International Treaty signed by the Presidents of Tajikistan, Kyrgyzstan and Kazakhstan, and His Highness the Aga Khan; ratified by their respective parliaments,and registered with the United Nations. The Presidents are the Patrons of the University and His Highness is the Chancellor. UCA’s mission is to promote the social and economic development of Central Asia, particularly its mountain communities, by offering an internationally recognised standard of higher education, and enabling the peoples of the region to preserve their rich cultural heritage as assets for the future. UCA brings with it the broader commitment and partnership of the Aga Khan Development Network.

Summary of Position:

Support the day-to-day HR administration and operational services, as well as entry-level recruitment activities in support to his/her supervisor.

Main Duties and Responsibilities:

• Provide technical/logistical support to HR Team in general, particularly in recruitment, personnel administration, compensation and benefits, on-boarding, exit processes and employee relations.
• This includes direct responsibility for coordinating the recruitment processes for junior employees, under the direction of the Talent Acquisition Manager
• Responding to first-level employee grievances, under the direction of the HR Manager KG +KZ
• Developing on-boarding schedules, including scheduling (in conjunction with Internal Communications Manager) managing exit interviews.
• Support to the C+B team on communicating matters relating to benefits and allowances at a local level.
• Provide guidance to managers and staff in the completion of HR Documents processes and procedures.
• Conduct administrative duties related to electronic and physical filing and registration in coordination with her/ his supervisor.
• Provide managers and staff any work-related documentation requested and assist in drafting official documents such as contracts, orders, reports, letters, travel warrants, work confirmation letters etc;
• Collaborate with supervisor and HR team to ensure HR practices in KG and KZ are aligned with HR practices across the university.
• Other tasks related to the core responsibilities and duties of this position, as assigned by the supervisor.

Required Qualifications and Experience:

• Minimum of bachelor’s degree
• At least one to two years of work experience in a customer service role
• Previous HR experience would be an advantage
• Experience in an international environment would be a bonus
• Fluent in English, Russian and Kyrgyz both in written and spoken
• Excellent command of MS Office applications.
• Strong interpersonal and communication skills
• Strong attention to detail
• A self-starter with attention to detail, and experience working in a fast paced, environment.

How to Apply

Please submit your application (cover letter, CV and contact information of three references) by 31 December 2024.

Applications will be reviewed when received. Early applications are strongly encouraged.

Only shortlisted candidates will be contacted.