Director of Finance and Administration Reporting and Metrics

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Director of Finance and Administration Reporting and Metrics

Job Profile Title

Director B, Business and Finance

Job Description Summary

Reporting to the Executive Director of Finance and Administration, the Director of F&A Reporting & Metrics will lead an expansion of Financial Reporting and Operation Metrics across FRES and in support of all Schools and Centers. This role provides leadership for Finance and Administration reporting needs across all FRES Operations. This position is responsible for 1 direct report both external financial reporting needs as well as metrics development and maintenance. As such, professional is required to have strong leadership skills to effectively manage people, processes, and customer service interactions as well as leveraging current FRES information technology systems and visualization software required to complete and deliver work. This role will be the key touchpoint for FRES Leadership, School/Centers, as well as ownership of central reporting deliverables. professional will evaluate proper internal controls; ensure timeliness and accuracy of internal and external reporting; and ensure key alignment across operations and long-term planning functions.

Job Description

Job Responsibilities

• Develop, produce, and deliver internal reports, dashboards, and performance metrics for FRES Executive Directors, leadership teams, and budget owners.
• Prepare and manage external reporting requirements for University partners, ensuring the accuracy, consistency, and timeliness of all deliverables.
• Coordinate, maintain, and leverage a connected FRES data warehouse by integrating and utilizing data from systems including AiM, Workday/Kronos, BEN Financials, eBuilder, SCADA, and other enterprise platforms.
• Analyze and validate data to provide accurate, meaningful metrics and insights that support operational and strategic decision-making.
• Partner with stakeholders across FRES and the University to identify reporting needs and develop data-driven solutions.
• Continuously evaluate and implement automation, process improvement, and artificial intelligence opportunities to enhance operational efficiency, reporting capabilities, and stakeholder service.
• Perform audit-related activities and oversee financial access functions to ensure compliance with organizational policies and internal controls.
• Monitor departmental performance, establish priorities, and ensure the successful execution of reporting and metrics initiatives.
• Lead and manage the F&A Reporting & Metrics team, including workforce planning, recruitment, hiring, onboarding, and retention activities.
• Provide training, coaching, mentoring, and professional development opportunities to staff to support growth and performance.
• Oversee the formal performance management process, including goal setting, performance evaluations, feedback, and corrective action when necessary.
• Foster employee engagement and promote a collaborative, inclusive, and high-performing work environment.
• Establish and maintain strong working relationships with leadership, staff, University partners, and other key stakeholders to support organizational objectives.
• Ensure the delivery of high-quality reporting, analytics, audit support, and financial access services while maintaining a strong focus on customer service and continuous improvement.

Qualifications:

• Bachelor’s Degree in Business or related discipline.
• 5 - 7 years of Financial Reporting or Financial Management experience.
• Demonstrated proficiency with large data sets including facilities, financial & payroll data.
• Proficiency with systems such as Business Objects, PowerBI, Snowflake and/or visualization software and Microsoft Office Suite (Excel, Word, SharePoint, and PowerPoint.)
• Supervisory experience preferred.
• Strong oral and written communication skills as well as proven analytical and problem-solving ability.
• Demonstrated ability to understand Generally Accepted Accounting Principles (GAAP.)

Job Location - City, State

Philadelphia, Pennsylvania

About Facilities & Real Estate Services

The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 18M square feet of space, FRES maintains more than 220 buildings on a campus of 299 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Finance & Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.

The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/

Department / School

Facilities and Real Estate Services

Pay Range

$92,592.00 - $125,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefitsto protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay