Senior Contracts Administrator

Markham, Ontario| Hybrid | Full-Time | Permanent | Salary: $85,000 - $115,000

We are looking for a Senior Contracts Administrator who is an organized, detail-oriented, and proactive individual with strong analytical and communication skills. The ideal candidate enjoys problem-solving, takes initiative, and can balance independent work with team collaboration in a fast-paced environment. If you’re looking for an opportunity to grow professionally while contributing to meaningful projects, we’d love to hear from you.

What You'll Do:

Contract Administration & Documentation

• Prepare contract documents and tender packages for municipal infrastructure and land development projects.
• Supervise a small team of contract administrators for daily activities such as tender packages, cost estimates, and quantity take-offs.
• Interpret contract documents and review received submissions to ensure compliance with contract terms and conditions.
• Assist with preparing construction cost estimates and reviewing project quantities.
• Complete quantity take-offs and measurements to support project planning and cost tracking.
• Review and prepare contractors’ progress payment certificates to support accurate project billing and payment administration.
• Assist with letters of credit reduction requests on behalf of clients.
• Maintain organized project documentation and ensure records are accurate and up to date.

Project Coordination & Technical Support

• Prepare contract documents and tender packages for municipal infrastructure and land development projects.
• Supervise a small team Coordinate with clients, contractors, municipal staff, and other professional consultants to support project delivery.
• Communicate project updates, outstanding items, and documentation requirements to relevant stakeholders.
• Assist project teams with day-to-day coordination and administrative requirements to keep projects moving forward.

Continuous Learning & Improvement

• Stay current with relevant municipal policies, engineering guidelines, industry standards, and emerging technologies.
• Contribute to improving project coordination, documentation, and administrative processes.
• Work collaboratively with team members to identify practical solutions and support successful project outcomes.

What You Bring:

• A university degree or college diploma in Business Administration, Civil Engineering, Construction Management, or a related field.
• 5+ years of relevant experience in contract administration, preferably within municipal infrastructure and/or land development
• Strong written and verbal English communication skills, with the ability to communicate professionally with clients and project stakeholders.
• Advanced proficiency in Bluebeam, Revu, Adobe suite to perform quantity takeoffs, estimating support and markups
• Microsoft Excel and the Microsoft Office suite.
• Excellent organizational skills and attention to detail, with the ability to manage multiple projects and competing deadlines.
• Strong analytical and problem-solving skills, particularly when working with quantities, estimates, and project documentation.
• The ability to work independently while contributing effectively within a collaborative team environment.

What We Offer:

• Competitive compensation package - commensurate with experience
• 10 Sick/Personal Days
• Holiday Closure - Company closes over the holidays, providing 3.5 bonus vacation days
• Comprehensive benefits package
• $1000 Health Spending Account
• $500 Lifestyle Spending Account
• RRSP Matching
• Mentorship Program - Opportunities for professional development and career advancement
• Tuition Reimbursement
• Monthly Social Events
• Exposure to a wide range of land development and municipal engineering projects.
• A collaborative, supportive, and team-oriented work environment.

Urbantech welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Urbantech offers a competitive compensation package including bonus, benefits and a generous vacation plan.