Document Coordinator

Document Coordinator

Are you looking for a next step in your professional career? Join us as a Document Coordinator and play a key role in ensuring accurate, timely, and efficient document management across projects. You will work closely with customers, vendors, and project teams to manage document flow, maintain compliance with documentation schedules, and support successful project execution. In this role, your organization, attention to detail, and ability to work independently will directly contribute to delivering project documentation on time and according to contractual requirements.

Your responsibilities

• Managing project document flow between Company and Customer in accordance with contract document schedule; managing electronic documents through document publication systems introduced by Company or Customer.
• Managing project document flow between Company and Vendors in accordance with contract document schedule; managing electronic documents through document publication systems introduced by Company.
• Determining of Customer documentation requirements and preparing documentation instructions accordingly for the Project and Vendors.
• Customer Document publication system training and support for the Project.
• Controlling document delivery schedule and readiness of project documents when delivered to Customer or received from Vendors.
• Controlling erection drawing deliveries to project sites in accordance with document schedule.
• Manage project document flow between the company and customers in line with contract document schedules.
• Manage project document flow between the company and vendors according to agreed documentation schedules.
• Administer document version control, language versions, and backup procedures in line with company guidelines.
• Prepare project documents in master formats suitable for distribution through paper copies, web platforms, and electronic systems.
• Publish and manage electronic documents through customer and company document management systems.
• Determine customer documentation requirements and prepare documentation instructions for project teams and vendors.
• Provide training and support on customer document publication systems to project teams.
• Monitor document delivery schedules and ensure project documents are ready before submission to customers or receipt from vendors.
• Control erection drawing deliveries to project sites according to established document schedules.
• Arrange document distribution and provide copying and administrative documentation support as required.

Expectations from you

• 4 years of relevant experience in document control, document management, or project administration.
• Experience managing document flow between multiple stakeholders, including customers, vendors, and project teams.
• Knowledge of document version control, document distribution, and backup processes.
• Familiarity with electronic document management and publication systems.
• Ability to coordinate documentation schedules and maintain accurate project records.
• Strong organizational skills with the ability to manage multiple documentation activities simultaneously.
• Ability to work independently, demonstrate initiative, and apply sound judgment in problem solving.
• Experience supporting documentation requirements in project environments.
• Comfortable working within a primarily national geographical scope.

To succeed in this role

Success in this role requires experience managing project documentation throughout its lifecycle, strong coordination skills, and the ability to maintain accuracy while handling multiple documentation activities. You will need to effectively manage document schedules, collaborate with customers and vendors, and ensure documentation requirements are met on time. The ability to work independently, take initiative, and maintain high standards of document control is essential.

We also expect you to align with Valmet’s Leadership Principles, practical behaviors that guide how we lead, collaborate, and succeed together:

• Take accountability - Act with ownership, set clear expectations, and follow through
• Lead with courage - Champion change, try bold ideas, and learn quickly
• Build on trust - Listen to understand, be open, and create psychological safety
• Collaborate for growth - Work across boundaries, value diverse perspectives, and focus on customer value

We offer

You will be part of a team that supports project execution through effective document control and administration. The team manages documentation requirements between customers, vendors, and internal stakeholders, ensuring documents are prepared, distributed, tracked, and delivered according to project schedules and contractual requirements. You will contribute to maintaining documentation quality, enabling efficient communication, and supporting successful project delivery. The role offers opportunities to develop expertise in document management systems, project coordination, and stakeholder collaboration while working independently on varied documentation activities.

Valmet offers an inspiring and challenging position with opportunities to contribute to business success. You will work in a collaborative and professional environment that supports learning, development, and continuous improvement. We value our employees and provide modern tools, learning opportunities, and an environment where you can grow both professionally and personally.

When everything works together

Valmet is where the best talent from a wide variety of backgrounds comes together. We work together with our customers throughout the entire lifecycle, delivering cutting-edge technologies and services as well as mission-critical automation and flow control solutions. Backed by more than 225 years of industrial experience and a global team of over 19,000 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow. At Valmet, diversity of thought drives innovation. We are committed to a respectful and inclusive environment, where people can be themselves and are supported to contribute at their best. We welcome applicants from all backgrounds and make hiring decisions based on skills, experience, and potential, never on personal characteristics such as gender, gender identity, age, ethnicity, nationality, disability, neurodiversity, religion, sexual orientation, or political views. Join the team and lead the way with us!

www.valmet.com/careers