Recruitment Coordinator
VanderbiltistheleadinstitutionforaresearchconsortiumthatincludesYaleUniversity,the University of Lausanne, and the Italian Institute of Technology in Genoa - each of which will be responsible for recruitment at their site. This position not only involves the recruitment activities but also offers a unique opportunity for extensive networking across these institutions. Reporting directlyto the consortium PI, the Recruitment Coordinator is a full- time position collaborating with the Vanderbilt teamon a daily basis to achieve efficient and seamlesslab functioning and ensure successful research participant experiences. This position also provides general administrative and operational support to the research lab staff.
The Recruitment Coordinator is responsible for the recruitment, scheduling, and hosting of research participants for this large project and serves as a primary point of contact between research participantsandtheirfamiliesandtheprojectteam.TheRecruitment Coordinatorwillworkwithin the University financial and reporting systems to meet administrative needs of the lab and the Principal Investigator. The Recruitment Coordinator is responsible for collecting and organizing parent and teacher data and will provide occasional support to other members of the research team.
KeyFunctionsandExpectedPerformance:
Managerecruitment,screening,scheduling,andretentioneffortsformultipleconcurrentlarge-scale research studies.
Administertelephoneand/oronlinescreeningsurveystopotentialparticipantsand/or families.
Determineseligibilityofprospectiveparticipants,assuringprospectiveparticipantsfulfill eligibility requirements. Proactively seeks supervisor input when necessary.
Managesrecruitmentplansandexecution.
Schedulesparticipantsforresearchactivities.
Conductsongoinginformedconsentprocess,ensuringthathumansubjectsandtheir families clearly understand what is expected of and from them in the course of participating in the research project.
Engagesin opencommunication withparticipantsandfamilies.
ManageparticipantvisitstoEBRLandcommunicatewithfamiliesregardingresearch procedures.
Supportday-to-dayadministrativeneedsof theresearchlab.
Identifiesand procuresequipmentandsuppliesneededtofulfillprojectrequirements.
Work within the university’s financial and reporting systems for lab needs (e.g., submissionof purchaserequisitionsforlab suppliesand research subjectpayments).
ManagePrincipalInvestigator’stravelitinerarypurchasesandreimbursements.
ManageRiskManagement andProtectionofMinorsdocumentationforlabemployees.
Ensuresthatstudyspecimens(saliva)arecollected,packaged,andshippedtothesponsor or laboratory in accordance with sponsor and shipping guidelines and regulations, maintaining appropriate documentation
Collaborativelyparticipatesinstudyteammeetings.Maintainsopenandpositivecommunicationswith investigators, participants, co-workers, other departments,and sponsors.
Assistinothergeneraladministrativelabproceduresandmaintenance asneeded.
Collectandorganizepsychosocialdataobtainedfromresearchactivities.
Maintainresearchparticipantfilesandrecords.
Managecollection,scoring,&storageofpsychosocialparticipantdata.
Enterdataintodatabases.
Undersupervision,assistImagingTeamwith researchactivities
ConductorattendmockMRIscanstoacclimatechildparticipanttotheMRIscanning environment.
Serve asaScanner BuddyforrealMRIscanprocedures.
Supervisory Relationships:
Thispositiondoesnothavesupervisoryresponsibility;thispositionreportsadministrativelyand functionally to Administrative Manager.
EducationandCertifications:
Minimumof Bachelor’sdegreeis necessary.
Degreewithinthefieldsof Psychology,Education,Neuroscience,orrelated fieldis preferred.
Experienceand Skills:
Experienceworkingwithchildrenandfamilies,managingcoordinationofcomplexschedules,and proficiency in Microsoft Office are necessary.
Experiencewithresearchinformedconsent/assentprocessesis strongly preferred.
Exposuretoneuroimagingmethods,especiallyEEGandfNIRS, is preferred.