Document Controller-Purchase

Purpose of the Role

To manage and coordinate all store-related activities associated with outsourced manufacturing operations, ensuring timely material availability, inventory accuracy, efficient material movement, proper documentation, and seamless support to outsourcing partners.

Key Responsibilities 1. Material Planning and Coordination

• Coordinate with Procurement, Production Planning, and Outsourcing teams to ensure timely availability of materials required by subcontractors.
• Monitor material requirements and schedule dispatches to outsourcing vendors as per production plans.
• Follow up on material returns and finished goods receipts from subcontractors.

2. Inventory Management

• Maintain accurate inventory records for materials issued to and received from outsourcing partners.
• Monitor stock levels and ensure adequate inventory to support outsourced production requirements.
• Conduct cycle counts and physical inventory verification to maintain inventory accuracy.

3. Material Dispatch and Receipt Management

• Supervise material dispatches to subcontractors and ensure timely processing.
• Verify receipt of finished goods and unused materials returned from outsourcing vendors.
• Ensure proper packing, labeling, and traceability of all outsourced materials.

4. Documentation and ERP Transactions

• Ensure accurate and timely processing of material transfer notes, delivery challans, gate passes, GRNs, and other relevant documents.
• Maintain complete records of materials sent to and received from outsourcing partners.
• Update ERP/system transactions related to outsourcing inventory movements.

5. Team Supervision

• Lead and supervise store personnel involved in outsourcing operations.
• Allocate daily tasks and monitor team productivity and performance.
• Provide training and guidance on inventory control, material handling, and document management.

6. Inventory Reconciliation

• Reconcile materials issued to subcontractors against finished goods received and material consumption reports.
• Investigate inventory discrepancies and implement corrective actions.
• Prepare periodic inventory and outsourcing stock reports.