Project Coordinator

About Us

Vinarchy - Redefining wine.

Established in 2025 following the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy brings the best of these historic wine businesses into an exciting future, as one, new, exceptional global wine company.

Managing the entire wine supply chain - from grape to glass - Vinarchy produces wine in Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, with employees in almost every continent around the world.

About the role

As Project Coordinator, you will support the effective delivery of New Product Development (NPD), Existing Product Development (EPD), product lifecycle changes and other assigned business projects for the UK market. Reporting to the Project Manager, you will coordinate project activities, timelines, documentation and product readiness requirements to help ensure projects are delivered on time, in full and in line with agreed scope and cost expectations.

Working closely with Project Managers and cross-functional stakeholders, you will provide day-to-day project coordination, maintain project plans and data, track milestones and actions, and proactively highlight risks, dependencies or delays requiring escalation.

Key Responsibilities

Project Coordination (NPD, EPD & Lifecycle)

• Support the coordination of NPD, EPD and product lifecycle projects through Vinarchy’s structured project/gate process.
• Maintain project plans, critical paths, milestones, actions and dependencies, ensuring information is current and visible to the project team.
• Track delivery against agreed timelines and requirements, following up actions and escalating risks, delays or roadblocks to the relevant Project Manager or Head of Product Management.

Feasibility & Product Readiness

• Coordinate inputs required for project feasibility assessments across capacity, cost, supply, regulatory and commercial requirements.
• Coordinate product setup and readiness activities across packaging, component availability, specifications, data, regulatory, supply chain and production.
• Work closely with Procurement and Technical Packaging to support accurate SKU, specification, component and product data.

Cross-Functional Coordination

• Support cross-functional project meetings, coordinate actions and follow-ups, and help maintain alignment across project stakeholders.
• Work with Commercial, Marketing, Planning, Supply Chain, Procurement, Quality, Regulatory, Finance and Production to coordinate project readiness activities.
• Provide clear and timely project status information, including actions, milestones, risks, decisions and dependencies.

Project Governance & Administration

• Maintain accurate project documentation, status updates, action and decision logs, milestone trackers and supporting project records.
• Coordinate documentation and inputs required for Vinarchy’s project/gate governance process and support timely completion of approvals.
• Identify and escalate risks, changes, missing information or overdue actions that may impact timing, cost, quality or supply.

Continuous Improvement

• Support continuous improvement of project management tools, templates, workflows, reporting and governance.
• Identify opportunities to simplify administration, improve project visibility and strengthen product change and SKU lifecycle processes.
• Maintain accurate project data and contribute to reporting and performance reviews that support improved project delivery outcomes.

What You’ll Bring:

• Strong coordination, planning, time-management and organisational skills
• Clear and confident communication with strong stakeholder coordination skills
• Proactive problem-solving mindset with the ability to identify risks and follow through on actions
• Ability to coordinate multiple concurrent projects, priorities, deadlines and dependencies in a fast-paced environment
• High attention to detail, accuracy and data discipline with a collaborative and proactive approach
• Commitment to continuous improvement and operational excellence

Qualifications and Experience

• Tertiary qualifications in Business, Project Management, Supply Chain, Packaging or a related field are desirable
• Experience in project coordination, product management, supply chain or a related role, ideally within FMCG, food & beverage or wine
• Experience supporting or coordinating cross-functional projects from concept through to delivery
• Understanding of NPD, EPD, product lifecycle execution, packaging development and data governance is advantageous
• Familiarity with stage-gate/project governance processes and project management tools is preferred; experience with ERP, packaging or digital asset management systems is advantageous

Why Join Us?

Vinarchy is a home for passionate people to do their very best work. We believe in empowering our people and celebrating success.

We offer a competitive rewards package and the opportunity to work with a world-class team.

You will also have access to:

• Annual wine allowance and access to unique wine specials

• Flexible working (Up to 2 days working from home)
• Paid Parental Leave
• Start your weekend early with our Fast Friday finishes!
• Modern office located in Central London
• Go Beyond Day - make a difference in your local community

• Access to an extensive online learning library
• Private Health Insurance Discounts & Annual Flu Vaccination Program
• Employee Assistance Program & Various exclusive employee discounts

Want to know more about us? Check out this short video!

https://www.youtube.com/watch?v=LF-ez1cx3Vo

VINARCHY VALUES

• Grow Together
• Integrity in Every Drop
• Own our Impact
• Simplify to Amplify

APPLY TODAY!

At Vinarchy, we are dedicated to building a diverse, dynamic and inclusive culture and are proud to be an equal opportunity employer.

Prospective candidates will be required to provide proof of legal work rights and may be required to undertake relevant, role-appropriate pre-employment screening.

If you require any reasonable adjustments to participate in the recruitment process at any stage, please let us know.

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