Accounts Payable Coordinator

Accounts Payable Coordinator

Provide financial, administrative and clerical support to ensure invoices are properly processed and reconciled and payments are properly verified and posted. process Accounts Payable transactions in a timely manner within an ERP system.

Job Description:

• Full responsibility for Accounts Payable transactions to ensure accurate and timely processing of all payments. Tasks include validating invoices, entering invoices, posting material receipts, matching invoices to packing slips, obtaining W-9’s for new vendors and preparing payment batches.
• Verify, allocate, and post details of business transactions to include, sales slips, invoices, receipts, check stubs, and computer printouts.
• Verify the accuracy of all invoices.
• Maintain financial records by analyzing balance sheets and general ledger accounts.
• Reconcile bank accounts daily.
• Conduct weekly goods received not invoiced (GRNI) analysis.
• Prepare weekly Cash flow reports, AP Reports (including a Goods Received Not Invoiced (GRNI) Analysis) and other reports as needed.
• Collaborate with Purchasing, Sales and Inventory Control Departments.
• Provide clerical and administrative support to management and work on various special projects, as required.
• Work with fellow employees, vendors and customers to resolve any problems or discrepancies.

Essential Skills:

• Minimum two (2) years of experience in a comparable corporate accounting role.
• High School Diploma with some college level accounting classes or equivalent.
• Fully knowledgeable of all basic accounting techniques
• Must be detail oriented and organized with strong verbal and written communication skills.
• Established computer skills including proficiency in Excel.
• Prior experience working with an MRP or ERP system.
• Ability to multi-task, prioritize, work efficiently, anticipate work needs, and follow through in a fast-paced high volume environment with emphasis on accuracy and timeliness.
• Excellent interpersonal skills with the ability to interface effectively with vendors, customers and all levels of management.
• Proven analytical, problem-solving skills, documentation skills, stress and time management and multi-tasking skills.

Non-Essential Skills:

• Bachelor’s Degree in an Accounting discipline preferred.
• Previous experience working in a manufacturing environment.
• Familiarity with Microsoft Great Plains, AX or D365.

Physical & Mental Demands:

• Regularly required to sit, walk, bend and stand.
• Potential travel via air, rail and car.
• Expected to effectively communicate in person, on phone, and via email and other electronic devices on a continual and repetitive basis.
• Will need to repeatedly use hands to finger, handle, feel and operate standard office equipment
• Day to day responsibilities could require lifting and moving of materials up to 25 pounds.
• Occasionally will be required to lift, move, erect and assemble marketing and tradeshow materials and equipment up to 50 pounds and of varying height, length and width dimensions.
• Specific vision abilities required include close vision, distance vision and the ability to adjust focus.
• Must be able to fulfill essential job function in a consistent state of alertness and safe manner

This job description is not all inclusive and is subject to change at any time.

EEO/AAP/VETS