Associate Procurement

This position involves monitoring of purchase orders in VWR SAP system, ensure diligent follow up on open items and drive it for a closure within agreed service levels. Communicate with suppliers and internal departments of VWR primarily via emails and phone calls on the order status and clarify any questions.

Key Responsibilities:

In this role, you will play a critical part in ensuring accurate and timely purchase order confirmations, supporting seamless operations for customers and customer service teams across the European warehouse network.

What You'll Be Doing:

• Ensuring that all purchase order confirmations are processed as per the service level agreement
• This covers quantity, delivery date and pricing
• The primary objective being a complete, accurate and timely set of confirmation in the system for our customers and customer service
• Actively follow up missing confirmation and expediting overdue delivery dates
• Cancelling open Purchase Orders where we have no current demand or forecast.
• This includes contacting the supplier to cancel open order lines where the customer has cancelled their order and we no longer need to have these products come into our warehouses, in addition to updating the Purchase Orders in system.
• Additional research and data entry type processes will be added to the above as we move forward.
• Must input individual confirmation data from fax, e-mail, paper mail, ASE fall-out with the set target time.
•  The confirmation over all external deliveries into the European network of warehouses and associated direct deliveries.

Skills, Knowledge & Experience:

• Excellent communication skills in English
• Strong analytical & problem-solving skills
• Proficiency in Microsoft Office and Excel
• Good organization skills
• Willingness to work in shifts as per business requirements
• Good decision-making skills

• Experience in ERP application (SAP) and Outlook is an added advantage

• Ability to learn VWR terminology
• Ability to coordinate actions across various functions and drive results

Competencies:

• Analytical and Critical Thinking
• Collaboration & Teamwork
• Continual Improvement and Innovation
• Customer Focus
• Developing People
• Driving Results
• Adhere to VWR’s policies, procedures, rules and guidelines
• Uphold VWR Culture and Values at all times

Why This Role Matters:

This position supports the efficient flow of purchase order confirmations and supplier communications, helping to ensure accurate deliveries across the European warehouse network while maintaining a high level of service for customers and internal stakeholders.