Accounting Assistant

As an Accounting Assistant at Ware Malcomb, you will play a vital role in supporting the daily operations of the Accounting team by providing essential administrative assistance. You will be the first point of contact and create a welcoming and professional environment while fostering positive relationships with both clients and internal team members. This is a great opportunity to build administrative skills in a professional AEC environment, while gaining exposure to accounting processes and working closely with experienced professionals.

Your Role

• Maintain project related filing
• Compile backup receipts for invoicing
• Create waivers for invoicing
• Processing and data entry in Vantage accounting software
• Emailing invoices to clients
• Emailing clients to follow up on payment status
• COI Requests
• Finalizing AIA documents
• Contract follow up emails
• Expired DocuSign process
• Attend monthly AR calls
• Assist in monthly close out process
• Logging email responses
• Creating redacted prime agreements
• Additional duties and miscellaneous projects, as assigned

Qualifications

• A minimum of 1-2 year of experience working in an office setting
• Excellent communication skills-written and verbal-are essential
• Must be able to handle multiple tasks accurately
• Detail-oriented individual who emphasizes accuracy is essential
• Well-organized and thorough are essential traits of the individual
• Must have experience with Microsoft Office applications
• Experience with Deltek Vision/Vantagepoint software a plus
• Knowledge of basic construction lien forms is a plus
• Experience with billing, and completing payment applications, lien waivers and releases is a plus