Associate HIPAA Privacy Officer - Faculty Practice Plan (FPP)

Location

ST. LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Responsible for overseeing all activities related to the development, implementation, maintenance of, and adherence to all WU’s HIPAA Policies and Procedures comprising the privacy of, and access to, protected health information in compliance with federal and state laws. Accountable for coordinating and overseeing all activities of the HIPAA privacy compliance program such as compliance training, monitoring of compliance, reviewing HIPAA Policies and Procedures, assisting with breach notification and reporting, and internal HIPAA Incident investigations. Advocates and protects patient’s privacy by serving as an advisor for patients voicing concerns and addressing escalated patient complaints related to privacy issues.

Job Description

Primary Duties & Responsibilities:

• Oversees processes and activities to ensure an effective HIPAA Privacy Compliance Program for the University, Medical School and Health Plan.

• Provides guidance and assists with the identification, development, implementation and maintenance of WU’s HIPAA Privacy Policies and Procedures.

• Manages all activities of the HIPAA Privacy Compliance Educator and HIPAA Specialists positions of the HIPAA Privacy Office.

• Administers a process to oversee the investigation and management of all patient privacy complaints, reported HIPAA Privacy and Security Incidents and potential breaches in collaboration with the Chief HIPAA Privacy Officer.

• Assists with patients’ requests to access their patient health information.

• Assists in HIPAA Privacy Incident mitigation with direct attention to escalated patient privacy complaints.

• Ensures compliance with HIPAA policies and procedures.

• Prepares HIPAA Privacy statistical reports as needed.

• Directs the delivery of initial and ongoing HIPAA Privacy training and orientation to all Workforce members.

• Directs internal investigations and ensures timely assessments of inappropriate access alerts.

• Oversees incident investigations including data gathering, analysis, interviews, risk analysis and initiation of corrective actions.

• Assists in the preparation and presentation of HIPAA Incident outcome reports.

• Contributes to ongoing departmental goals.

• Oversees regulatory filing requirements to government agencies in accordance with those imposed by the Health Insurance Portability and Accountability Act.

• Supports the establishment and maintenance of departmental and system-wide policies, procedures, and tools to support HIPAA Privacy compliance activities.

• Serves as a resource to departmental HIPAA Privacy Liaisons including providing orientation to new liaisons, maintaining resources and offering frequent reminders and education.

• Assists the Chief HIPAA Privacy Office with departmental budgets, resources and employee evaluations.

• Coordinates the HIPAA dashboard meetings, HIPAA Privacy Liaison bi-monthly meetings, and reporting on HIPAA incident activities.

• Collaborates with BJC compliance and other covered entities to investigate HIPAA incidents.

• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal Office Environment

Physical Effort

• Typically Sitting at a desk or table

Equipment

• Office Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Hipaa Compliance (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications:

• Bachelor’s degree in health information, health care administration, or healthcare related field.
• Three years of direct experience in HIPAA compliance or professional experience working in healthcare related position (e.g. healthcare compliance, health information management, patient care, healthcare administration) or equivalent education and experience.

Preferred Qualifications:

• Master’s degree in business or healthcare related field
• Five years relevant work experience in health information management and/or HIPAA compliance.
• Previous experience in an academic medical setting with expertise of the Epic electronic health record system.
• Ability to identify, interpret and summarize relevant policy and regulation in a clear and timely manner is essential.
• Demonstrate a high degree of professionalism, enthusiasm, and initiative on a daily basis.
• Experience with breach risk assessments and breach reporting.
• Ability to manage and supervise multiple employees engaged in multiple projects.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses :

American Health Information Management Association - American Health Information Management Association (AHIMA), Certified in Healthcare Compliance (CHC) - Health Care Compliance Association (HCCA), Certified in Healthcare Privacy and Security (CHPS) - American Health Information Management Association (AHIMA), Certified in Healthcare Privacy Compliance (CHPC) - Health Care Compliance Association (HCCA), Registered Health Information Administrator (RHIA) - American Health Information Management Association (AHIMA)

Work Experience:

Health Information Management (Him) (5 Years)

Skills:

Deadline Management, Detail-Oriented, Employee Management, Epic Systems, Group Presentations, Health Care Compliance, Health Insurance Portability & Accountability Act (HIPAA), HITECH Act, Microsoft Office, Multitasking, Oral Communications, Organizational Savvy, Personal Initiative, Problem Solving, Professional Standards, Risk Assessments, Supervisory Management, Time Management, Working Independently, Written Communication

Grade

G14

Salary Range

$75,200.00 - $128,800.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email[email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.